Operations Coordinator

1 day ago

Johor Bahru, Johor, Malaysia SANY Group Full time 20,000 - 40,000 per year

1. Executive Support to General Manager


• Assist the General Manager in daily operational and administrative tasks.


• Coordinate internal communications, consolidate updates, and prepare briefing materials for management.


• Follow up on action items assigned by the General Manager to ensure timely completion.


• Arrange meetings, prepare minutes, track progress, and support decision-making activities.


• Handle confidential matters with professionalism and discretion.

2. Operations Support


• Assist in the daily operations of port machinery projects (STS, RTG/RMG, EH, Terminal Tractor, etc.).


• Track project progress, site requirements, material readiness, and work orders.


• Compile operational data, including equipment performance, maintenance records, and KPI dashboards.


• Prepare daily, weekly, and monthly reports for internal and customer use.

3. Documentation & Process Management


• Manage documentation such as contracts, technical files, acceptance records, maintenance reports, and project documents.


• Prepare presentations, SOPs, training materials, workflow charts, and meeting minutes.


• Assist in submitting customer-required documents (e.g., SAT/FAT documents, punch lists, rectification reports).

4. Project Coordination


• Coordinate manpower, tools, vehicles, and materials for on-site operations.


• Track project milestones and maintain clear communication between engineering, service teams, and management.


• Participate in internal and external meetings, prepare meeting minutes, and follow up on action items.

5. Customer & Vendor Communication


• Support communication with customers on operational coordination and general updates.


• Liaise with suppliers/contractors for spare parts, logistics, and outsourced services.


• Assist with customer visits, inspections, and reporting tasks when required.

6. Administrative & On-Site Support


• Arrange travel, accommodations, site passes, and logistics for operations and management.


• Provide on-site support such as equipment inspections, photo documentation, and information collection.


• Assist in preparing operational summaries, progress reports, and client presentations.

Qualifications & Requirements


• Diploma or Bachelor's degree in Logistics, Engineering Management, Business Administration, or related fields.


• 1–3 years of experience in operations, project coordination, executive assistance, or administrative roles.


• Experience in engineering, manufacturing, port machinery, or supply chain sectors is a plus.


• Strong organisational and multitasking abilities; able to prioritise and manage deadlines.


• Proficient in Microsoft Office (Excel, Word, PowerPoint).


• Excellent communication and coordination skills.


• Basic English proficiency for communication and documentation; Mandarin proficiency is an advantage.


• Experience supporting senior management or involving cross-department coordination.


• Familiarity with port operations or heavy equipment service workflows.


• Skills in data analysis or simple dashboard/report creation.


• Based on project needs; occasional site visits to ports, workshops, or customer locations may be required.

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