administrative assistant

1 day ago

Petaling Jaya, Selangor, Malaysia Amax Optronics Sdn Bhd Full time 24,000 - 42,000 per year

Administrative Assistant – Job DescriptionPosition Summary

The Administrative Assistant provides day-to-day administrative support to ensure efficient operation of the office. This role handles clerical tasks, assists team members, manages communication, and helps maintain smooth office operations.

Key Responsibilities1. Administrative & Clerical Support

  • Handle phone calls, emails, and correspondence.
  • Prepare, format, and edit documents such as letters, reports, and memos.
  • Maintain filing systems (physical and digital).
  • Schedule appointments, meetings, and conference calls.
  • Assist in preparing meeting agendas, minutes, and follow-up actions.

2. Office Management

  • Monitor and order office supplies and stationery.
  • Maintain office equipment (printers, copiers, etc.) and arrange for repairs when needed.
  • Ensure cleanliness and organization of office areas.
  • Coordinate with vendors or service providers (courier, maintenance, IT support).

3. Data Entry & Record Keeping

  • Update databases, spreadsheets, and company records accurately.
  • Maintain employee or client information as required.
  • Prepare reports, summaries, and basic data analysis when needed.

4. Support to Staff & Departments

  • Assist managers or teams with administrative tasks.
  • Help prepare documentation for meetings, events, or projects.
  • Coordinate travel arrangements, hotel bookings, and itineraries (if required).

5. Customer/Client Service

  • Greet and assist visitors at the reception area.
  • Provide prompt responses to inquiries from clients, suppliers, or internal staff.
  • Handle basic customer service tasks professionally.

Skills & QualificationsRequired

  • SPM / Diploma / Degree in Business Administration or related field.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Strong organizational and time-management skills.
  • Good communication skills (verbal and written).
  • Attention to detail and accuracy.

Preferred

  • Experience in office administration or secretarial work.
  • Ability to multitask and work under minimal supervision.
  • Basic accounting or invoicing knowledge (optional but beneficial).

Personal Attributes

  • Professional and friendly demeanor.
  • Responsible and trustworthy.
  • Willing to learn and adapt.
  • Good team player.

Working Conditions

  • Office-based role (Monday–Friday or according to company schedule).
  • Standard working hours; occasional overtime depending on workload.

Job Types: Full-time, Contract

Contract length: 12 months

Pay: RM2, RM3,500.00 per month

Benefits:

  • Opportunities for promotion

Work Location: In person

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