Admin executive

4 days ago

Klang, Selangor, Malaysia Speedex Express Logistics (M) Sdn. Bhd. Full time

Role Purpose

The Admin Executive is the backbone of daily operations, ensuring administrative discipline, documentation integrity, and smooth internal coordination. This role safeguards structure so leadership can focus on strategy and growth.

Key Responsibilities

  1. Administrative Operations

  2. Manage day-to-day administrative tasks with accuracy and timeliness

  3. Maintain proper filing systems (physical & digital) in line with company standards
  4. Prepare, organize, and track company documents, letters, and records

  5. Coordinate office supplies, vendors, and basic facilities matters

  6. Documentation & Reporting

  7. Prepare basic reports, summaries, and internal documentation as instructed

  8. Ensure all documents are properly formatted, updated, and authorized
  9. Track approvals, signatures, and document flow across departments

  10. Support audit readiness by maintaining clean and retrievable records

  11. Internal Coordination

  12. Act as the coordination point between management and staff on administrative matters

  13. Schedule meetings, prepare agendas, and record minutes when required
  14. Follow up on action items to ensure closure no loose ends

  15. Support onboarding documentation for new staff

  16. Compliance & Control

  17. Ensure adherence to internal policies and administrative procedures

  18. Flag inconsistencies, missing documents, or process gaps to management
  19. Maintain confidentiality of sensitive information at all times

  20. Uphold company discipline and professional standards

  21. Management Support

  22. Provide direct administrative support to directors and managers

  23. Handle ad-hoc administrative tasks as assigned by management
  24. Assist in preparing materials for meetings, presentations, and reviews

Behavioral Traits (Non-Negotiable)

  • Detail oriented and process driven
  • Calm under pressure, handles tasks methodically
  • Discreet, loyal, and professional

Job Type: Full-time

Pay: RM2, RM3,200.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Opportunities for promotion
  • Professional development

Work Location: In person

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