Admin. & HR Executive

1 day ago

Klang, Selangor, Malaysia CHIN HOO SDN. BHD. Full time

We are a well-established national wholesaler and distributor for building materials in Malaysia. The company is headquartered in Port Klang, Selangor with several branches across Malaysia. We are looking for a dedicated and detail-oriented individual to join our team as an Admin. & HR Executive.

JOB DESCRIPTIONS

General Administration:

  • Assist Operation in Credit Control monitoring and approval.
  • Assist Operation in  CTOS/credit searches, documents stamping and completion of supplier forms, ensuring all supporting documents are in order.
  • Coordinate and arrange accommodation bookings when required.
  • Liaise with panel clinics and verify medical invoices.
  • Coordinate work schedules with the Company Driver when necessary.
  • Work closely with Finance Department on petrol card top-ups and other payment matters.
  • Review and check monthly administrative invoices and update the Company's Touch 'n Go statements.
  • Manage the purchase of office stationery and refreshments .
  • Handle renewal processes for company vehicle insurance, tenancy agreement and  company property insurance.
  • Maintain an organized and systematic filling system for all documents.
  • Manage incoming calls, mail, and courier services (inbound and outbound).
  • Prepare reports as and when required.

Human Resources:

  • Manage and monitor the full recruitment life-cyle, from job posting to onboarding.
  • Prepare Job Descriptions and Job Specifications.
  • Handle job postings across various channels (job portal, social media, networking, referrals).
  • Coordinate and schedule interview appointments for candidates and the hiring managers.
  • Assist in payroll administration, leave administration, and preparation of HR related correspondence.
  • Coordinate IT set up for new employees.
  • Generate and prepare monthly and ad hoc HR reports as required.

REQUIREMENTS

  • Minimum Diploma in Administration, Human Resource Management, or related field.
  • Minimum  3 years of relevant working experience. Fresh graduates are encouraged to apply.
  • Meticulous, proactive, self-disciplined, and a strong team player.
  • Able to communicate effectively with all levels within the organization.
  • Proficient in computer skills Good command of English, Mandarin, and Bahasa Malaysia.

Benefits:

  • Attractive salary.
  • Supportive and harmonious working environment
  • Opportunities for career development.
  • Annual leave, Medical Benefit
  • Free parking at office premises.
  • On-Job training will be provided

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