HR and Admin Assistant

1 day ago

Klang, Selangor, Malaysia VY ENGINEERING AND CONSTRUCTION SDN BHD Full time

We are seeking an organized, proactive, and confidential HR and Admin Assistant to support our team across human resources functions and daily office administration. The ideal candidate will be the backbone of our office, ensuring smooth operations and providing crucial support to our employees and management.

Key Responsibilities

Human Resources Support

  • Recruitment: Assist in the recruitment process, including posting job ads, screening resumes, scheduling interviews, and preparing offer letters.
  • Onboarding/Offboarding: Coordinate new employee onboarding logistics (e.g., setting up workstations, preparing documents) and handle basic termination paperwork.
  • Employee Records: Maintain and update accurate employee personnel files (hard copy and digital), ensuring confidentiality and compliance.
  • Leave Management: Administer the annual leave and sick leave tracking system, and address basic employee inquiries regarding HR policies.
  • Payroll: Assist the Finance department with basic payroll inputs, such as compiling monthly attendance and leave data.

Administrative Support

  • Office Management: Ensure the office runs smoothly by managing office supplies inventory, coordinating equipment maintenance, and liaising with vendors.
  • Travel Coordination: Arrange and book travel logistics (flights, accommodation, transportation) for staff and management.
  • Correspondence: Manage incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate parties.
  • Document Control: Assist in preparing, formatting, and distributing internal documents, reports, and presentations.
  • General Duties: Handle ad-hoc administrative tasks as required by management.

Qualifications and Requirements

Must-Haves

  • Education: Minimum Diploma or equivalent qualification in Human Resources, Business Administration, or a related field.
  • Experience: 1-2 years of experience in a combined HR/Admin, Office Assistant, or similar clerical role.
  • Technical Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Soft Skills: High level of integrity and discretion for handling confidential personnel information.
  • Communication: Excellent written and verbal communication skills in [Specify language(s) if necessary, e.g., English and Bahasa Malaysia].

Nice-to-Haves

  • Familiarity with local labor laws and regulations [e.g., Malaysia Employment Act].
  • Experience using an HRIS (Human Resources Information System)

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Language:

  • Mandarin (Required)

Work Location: In person

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