Account Executive- Account Receivable

2 days ago

Subang Jaya, Selangor, Malaysia Ninso Global Sdn Bhd Full time 24,000 - 36,000 per year

Key Responsibilities

  1. Billing & Invoicing

Prepare accurate customer invoices according to contract, PO, DO, pricing, and billing terms.

Process credit notes / debit notes when necessary.

Ensure billing is posted correctly into the accounting system (SQL, AutoCount, SAP, etc.).

Send monthly Statement of Account (SOA) to customers.

  1. E-Invoice (LHDN MyInvois) Compliance

Create and submit e-invoices via MyInvois Portal or API-integrated ERP.

Verify mandatory details: customer TIN, company profile, invoice fields, item descriptions, tax codes.

Monitor invoice status (Submitted, Validated, Rejected).

Resolve and resubmit rejected e-invoices promptly.

Issue refund notes / credit notes / debit notes according to e-invoice rules.

Ensure timely issuance based on LHDN guidelines for B2B/B2C.

  1. AR Collection & Customer Follow-up

Monitor outstanding invoices and follow up for timely payment.

Send reminders before due dates and escalate overdue accounts.

Handle customer enquiries on invoices, pricing, delivery, disputes, or payment status.

Maintain good customer relationships to support faster collection.

  1. AR Reconciliation (AR Recon)

Reconcile customer accounts against invoices, receipts, credit notes, and adjustments.

Match bank receipts to customer payments; clear unallocated receipts.

Investigate discrepancies such as short payment, overpayment, double posting, or unmatched items.

Prepare and update AR aging report with comments for long-outstanding accounts.

Perform GL vs AR sub-ledger reconciliation, resolve variances before month-end.

  1. Month-End Closing

Ensure all invoices and receipts for the month are posted timely.

Prepare monthly AR schedules, aging analysis, and reconciliation reports.

Assist Finance Manager in preparing audit schedules and supporting documentation.

  1. Internal Coordination

Work with sales, operations, warehouse, and customer service teams to resolve billing or delivery issues.

Coordinate with Finance & Accounts team for month-end closing and reporting.

Support system improvements and SOP updates related to billing and AR processes.

Requirements

Qualifications

Diploma/Degree in Accounting, Finance, or related field.

Minimum 1–3 years experience in AR or billing (fresh graduates may be considered depending on level).

Experience with e-Invoice (LHDN MyInvois) is an added advantage.

Familiar with SST requirements (if applicable).

Proficient in accounting software (AutoCount)

Skills & Competencies

Strong understanding of basic accounting principles (debit/credit, AR aging, reconciliation).

Detail-oriented and accurate with numbers.

Good communication and follow-up skills.

Able to meet deadlines and work under pressure.

Problem-solving and analytical abilities.

Team player with positive attitude and integrity.

Job Types: Full-time, Permanent

Pay: RM2, RM3,000.00 per month

Benefits:

  • Maternity leave

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