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Personal Assistants/Admin Support

2 weeks ago

Klang, Selangor, Malaysia AG Staffing Malaysia Full time 30,000 - 60,000 per year

Personal Assistants/Sales Coordinators (Puchong/Subang Jaya/Shah Alam/PJ/KL Sentral-LRT)

Position 1: Personal Assistants to Director/MD- Fresh grads and those with experience (Puchong/Subang Jaya/Shah Alam/Klang/PJ)

Duties and Responsibilities

To provide comprehensive administrative, secretarial, and organizational support to the Managing Director (MD) to ensure the efficient operation of executive functions and effective time management.

1.⁠ ⁠Administrative Support

  • Manage and maintain the MD's calendar, schedule meetings, and appointments.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle confidential documents ensuring they remain secure.

2.⁠ ⁠Communication & Coordination

  • Screen, direct, and prioritize incoming calls and emails for the MD.
  • Liaise with internal departments, external stakeholders, and clients on behalf of the MD.
  • Follow up on action items and ensure timely completion by responsible parties.

3.⁠ ⁠Meeting & Travel Arrangements

  • Organize meetings, prepare agendas, and take meeting minutes.
  • Arrange domestic and international travel, accommodation, and logistics.
  • Ensure MD is fully briefed and prepared for meetings, presentations, and events.

4.⁠ ⁠Project Assistance

  • Assist with tracking project timelines, deadlines, and deliverable.
  • Support MD in business proposals, reports, and company initiatives.
  • Conduct basic research and compile data as required.

5.⁠ Office & Personal Tasks

  • Maintain an organized filing system (physical and digital).
  • Manage personal errands or requests from the MD when required.
  • Ensure the smooth running of the MD's office and related activities.

Requirements

  • Diploma or Degree in Business Administration, Secretarial Studies, or relevant fields.
  • Personal Assistant experience is an advantage but fresh grads or those with relevant experience such as in admin, hr, office support etc are encouraged to apply
  • High level of professionalism, integrity, and discretion.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Strong time management, multi-tasking, and problem-solving abilities.
  • Presentable, proactive, resourceful, detail-oriented, and able to work independently.

Position 2: Sales Coordinators- Financial Industry- Fresh grads and those with experience (KL Sentral - LRT/KTM)

Job Description:

Prepare sales quotations, ensuring all information is accurate and aligned with business partners' requirements.

Perform User Acceptance Testing (UAT) on new quotation systems to ensure proper functionality.

Prepare and maintain Standard Operating Procedures (SOPs) for the quotation process.

Assist consultants in preparing presentation materials.

Perform any other duties as assigned by superiors.

Preference

Candidates with prior experience in insurance/financial industry as operation support staff will be an advantage but not mandatory.