Human Resources Officer

2 days ago

Nusajaya, Johor, Malaysia HA LI FA PTE LTD Full time

Key Responsibilities:

  1. Incorporate the Company Vision, Mission and Values into daily practice.

  2. Attendance & Leave Management

  3. Manage, verify, and update daily staff attendance records via the SAP system.

  4. Maintain accurate attendance and leave data in both SAP and the payroll system.
  5. Prepare monthly attendance and leave reports for payroll processing.

  6. Ensure timely and accurate recording of staff leave applications.

  7. Outsource Timesheet & Claims Processing

  8. Prepare monthly outsource staff timesheets and ensure accuracy before submission.

  9. Check, verify, and prepare the monthly medical claim list.

  10. Maintain proper records of all claims and related supporting documents.

  11. Access & Clocking System Administration

  12. Register new employees in the clocking device and door access system.

  13. Deactivate clocking and access rights for resigned employees.
  14. Update and maintain employee profiles in the access management system.

  15. Ensure all access tools and devices function properly and resolve issues promptly.

  16. Invoice & Payment Support

  17. Prepare payment listing for foreign worker's management & service invoices and ensure timely submission to the Accounts Department.

  18. Document Filing & Record Keeping

  19. File and organize HR documents including OT forms, leave records, medical claims, and attendance reports.

  20. Maintain systematic and secure personnel records in line with audit requirements.

  21. Medical & Operational HR Support

  22. Assist in coordinating typhoid vaccinations, medical check-ups, and other mandatory health requirements.

  23. Provide administrative and operational support to the Senior HR Executive and HR Manager as required.

  24. General HR Administration

  25. Assist in HR documentation and general HR-related tasks.

  26. Support any ad-hoc assignments or HR projects as directed by the HR Manager.

Job Requirement:

  • Diploma or bachelor's degree in human resource management, Business Administration, or any related field.

Working Experience:

  • Minimum 1–2 years of working experience in HR operations or administrative roles.
  • Experience handling attendance systems, SAP, or HRIS is an added advantage.
  • Basic knowledge of the Employment Act 1955 and statutory requirements is preferred.
  • Strong attention to detail and high accuracy in data entry.
  • Good organizational and time management skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong communication skills and ability to work well with all levels of staff.

Job Location: No 1 & 3 Jalan Mega 1/5 Taman Perindustrian Nusa Cemerlang 79200 Iskandar Puteri

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