Bids Administrator

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Airswift Full time 60,000 - 120,000 per year
About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Bids Coordinator is responsible for bid coordination and management across the Asia Pacific region. This role involves bid preparation, developing strategic content, and ensuring that submissions are of the highest quality and aligned with company goals and client expectations. This is a demanding and rewarding role which is fundamental to the achievement of Airswift's growth targets. 

Principal Accountabilities:
  • Assemble the bid team and relevant stakeholders.
  • Prepare bid tools for managing the bid collation/submission process.
  • Lay out bid details such as response times and responsibilities and ensure that these are communicated understood and delivered on time to the highest quality.
  • Ensure deadlines, both internal and external, are met and tenders are consistently submitted ahead of deadlines and within any KPIs.
  • Produce a post-bid review and communicate as appropriate.
  • Technical: Preparing high-value and complex bids, and coordinating bid activities.
  • Strategic Content Development: Create and refine bid content to ensure it effectively communicates our value proposition and meets client requirements.
  • Completing Vendor Registrations independently.
  • Client Engagement: Engage with clients and internal stakeholders to understand their needs and incorporate feedback into bid submissions.
  • Bid Quality Management: Ensure all bid documents meet the highest standards of quality, accuracy, and compliance.
  • Process Optimization: Identifying initiatives to improve bid processes and promote best practices to enhance bid effectiveness.
  • Stakeholder Communication: Maintain effective communication with senior management and other key stakeholders regarding bid status and outcomes.
Skills, Knowledge, and Experience:
  • Experience: minimum 2 years in a bid/proposal role.
  • Persistence and resilience. This role deals with multiple stakeholders across different locations and time zones and requires the ability to work to multiple deadlines.
  • Excellent time management of self and others to ensure deadlines are consistently met ahead of time.
  • Advanced written and verbal communication skills. Proficiency in Bid management tools and Microsoft Office. Experience in portal management.
  • Understanding of the energy, process, and infrastructure sectors.
  • Ability to assemble teams of various stakeholders and hold these to account.
  • Interpreting requirements and creating material.
  • Demonstrating initiative and driving improvements in compliance processes.
  • Fostering collaboration across sales teams regionally and globally. 
  • Effective communication skills in explaining service offerings and pricing models.
  • High attention to detail, and strong communication skills.
What we can offer you
  • Attractive monthly base salary + competitive commission/performance bonus.
  • Genuine career progression opportunities, either locally or globally
  • World-class training programmes and development opportunities.
  • Virtual Onboarding Events exclusively for new hires.
  • Team driven environment, supportive culture with a focus on work-life balance.
  • Career breaks available after one year.
  • Real time recognition through our employee reward platform.
  • Mental Health First Aiders to signpost you to support when you need it.
  • Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
  • Charity days for various important causes such as Relay for Life and Earth Day.
Our Core Values:
  • Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
  • Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
  • Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
  • Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.
Visit our website and social media to find out more -

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work.  We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

Please click here to view our privacy policy.

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