Human Resource Executive

1 week ago

Petaling Jaya, Selangor, Malaysia Stealth Solutions Sdn Bhd Full time

Job Descriptions:

Payroll

  • Process and verify mid-month payroll in a timely and accurate manner.
  • Review each overtime claim submitted by employees.
  • Calculate overtime payments based on approved hours worked and applicable rates.
  • Verify daily attendance records, including tardiness, absences, and incomplete clock-ins/outs.
  • Cross-check and validate all leave applications (annual leave, medical leave, unpaid leave).
  • Ensure necessary deductions are applied, including traffic summons, lost fuel card, over-usage medical benefits or any outstanding liabilities owed to the company

Recruitment & Selection

  • Manage the full cycle recruitment process for contract, and internship positions.
  • Prepare and post job advertisements on various recruitment platforms (e.g., Indeed, JobStreet and LinkedIn).
  • Screen and shortlist suitable applicants based on job requirements and qualifications.
  • Coordinate and conduct interview sessions in collaboration with hiring managers and chief officers to ensure proper candidate assessment.
  • Perform background checks, including reference verification and employment history.

Onboarding & New Hire Documentation

  • Prepare employment contracts, and offer letters for new hires.
  • Ensure all required documents (IC, certificates, bank details) are obtained before onboarding.
  • Request creation of company email accounts, necessary assets like laptop, handphone, sim-card, workstations.
  • Conduct induction sessions to orient new employees on HR policies and procedures, Code of conduct, attendance rules, and HR system

Contract & Letter Preparation

  • Prepare renewal of employment contracts for staff approaching contract expiration.
  • Draft contract expiration notices, acceptance letters, and related documentation.
  • Prepare warning letters, reminder letters, memos, and show-cause letters for employee misconduct.

Resignation & Offboarding

  • Prepare acceptance letters for resignations and ensure proper documentation.
  • Coordinate exit interviews, asset return procedures, and clearance forms.

Attendance & Leave Administration

  • Monitor daily attendance and resolve any discrepancies with supervisors.
  • Review leaves applications and ensure leaves comply with entitlement balances.
  • Assist employees with system-related issues (e.g., login problems, incorrect balances).
  • Generate attendance and leave reports when requested by management.

Employee Support & General HR Duties

  • Respond to employee queries, addressing concerns, and carries out additional tasks as delegated by the supervisor.

Job Requirements:

  • Bachelor's Degree in Human Resource Management, Business Administration, or related field.
  • At least 1–3 years of experience in HR or administrative roles.
  • Good understanding of Malaysian labour laws and HR practices.
  • Strong communication skills, attention to detail, and a high level of accuracy.

Company Benefit:

  • Company contribution of EPF, SOCSO, EIS
  • Medical Benefit
  • Postpaid Sim Card
  • Company Cars (For Company related matters)
  • Fuel Card / Touch and Go Card (For Company related matters)

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