Human Resources and Admin Assistant Manager

1 week ago


Malaysia TIME's group Full time
Human Resources and Admin Assistant Manager

Consulting & Generalist HR (Human Resources & Recruitment)

Full time

  • Provides support and advice to various business units pertaining to manpower planning and staffing.
  • Shortlist and conduct interviews for potential candidates to fill vacant posts.
  • Conducts exit interviews to identify reasons for employee resignation.

Learning and Development

  • Analyze and identify training needs and facilitate employee development programs.
  • Recommend courses and submit annual training master plan for management approval.
  • Plans, develops and facilitates employee training using knowledge of effectiveness of different training methods.

Employee Industrial Relations Management

  • Serves as a link between management and employees by handling questions, interpreting and administering contracts of employment and helping resolve work-related problems.
  • Provides counseling to problem employees pertaining to disciplinary matters such as misconduct, absenteeism, and breach of contract.
  • Liaise with labor office and government offices pertaining to HR and IR legal issues.
  • Plans, directs, supervises, and coordinates work activities or programs of staff relating to employee relations.

HR and Admin Standard Operating Procedure (SOP)

  • Update, prepare and amend SOP and flowchart when needs arise.
  • Create and design new HR & Admin forms if necessary.
  • Responsible for safekeeping all HR (SOP) for easy reference and implementation.

Performance Management

  • Facilitate, monitor, and track performance management activities.
  • Review performance management forms and operations for adherence to policies, guidelines, and processes in objective setting and performance evaluation.
  • Coordinate and conduct briefing to employees on areas within the scope of performance management.

Employee Compensation and Welfare Benefits

  • Prepare, validate, and verify the monthly salary payout.
  • Propose annual increments and bonuses to management according to individual and company performance.
  • Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
  • Maintain and update compensation structure to ensure ongoing competitive compensation that supports the Company’s ability to attract, develop, and retain top talent.
  • Plan, lead, and monitor employee communication programs, including annual employee opinion surveys, communication meetings, notice boards, annual dinners, outings, and other employee programs.

Foreign Employee Management

  • Prepare all documentation related to new applications, submissions, and upon arrival.
  • Monitor and check for work permit renewal and cancellation (arrange FOMEMA, insurance, flight booking, Check Out Memo).
  • Liaise with recruitment agencies, government, and authority bodies on foreign worker matters.
  • Liaise with plant HR on manpower requirements and forecast on headcount needed.

Office Occupational Safety and Health Administration

  • Ensure the company’s safety and security in the office is taken care of and well maintained.
  • Recommend new safety & security plans to management.

ISO, HACCP & GMP

  • Responsible for establishing, implementing, and maintaining the quality standard on processes, policies, and procedures to comply with the Quality Management System.

Office Administration

  • Oversee office administration in maintenance, refurbishment, and renovation.
  • Oversee and lead the cleaner, driver, dispatch, receptionist, and Human Resource & Admin Team.
  • Carry out any other duties & responsibilities as assigned by superior.

Job Requirements:

  • Bachelor Degree in Human Resource Management/ Administration/ Management or related field.
  • Minimum 5 years hands-on human resource experience in senior roles.
  • Team player, mature, resourceful, and tactful.
  • Dynamic, with the ability to foster positive change and high commitment.
  • Well versed in the Employment Act 1955, Industrial Relations Act 1967, Socso, EPF, and other government statutory bodies, prevailing HR practices, and legislation.
  • Detail-oriented with strong analytical and organizational skills.
  • Good problem-solving skills and able to liaise with all levels.
  • Good interpersonal skills, highly motivated to drive for excellent results.
  • Good command of English and Bahasa Malaysia.
  • Knowledge of ISO, HACCP, and GMP procedures will be an added advantage.
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