Assistant, Human Resources

7 months ago

Malaysia FFM Berhad Full time

**Job Summary**

As an HR Assistant, you will play a crucial role in supporting our Human Resources department in various administrative tasks and day-to-day operations. You will work closely with HR COEs and assist in maintaining personnel records, managing employee documentation, and ensuring compliance with company policies and procedures. Additionally, you will have the opportunity to engage with employees, providing support and assistance as needed.

**Responsibilities**:
Process employee status changes, such as promotions, transfers, employment confirmation, terminations, etc., and update relevant documentation accordingly.

Respond to employee inquiries regarding HR policies, benefits, and other related matters, providing guidance and support as needed.

Maintain confidentiality and discretion when handling sensitive employee information and HR related matters.

Assist in managing office supplies and inventory, ensuring adequate stock levels, and ordering supplies as needed.

Assist in coordinating meetings and appointments, including scheduling, sending out invitations, and arranging necessary resources and in organising company events, such as social gatherings, including logistics and arrangements.

Prepare and distribute documents, reports, and all matters related to staff purchases and car loans.

Maintain accurate and up-to-date records, files, and databases ensuring easy accessibility and retrieval of information.

Manage all matters related to generating purchase orders, requisitions, etc in SAP.

All employees are expected to demonstrate a flexible approach in the delivery of work within the department. They are required to be proactive members of the HR team and work closely with all other members to ensure both timely and best outcomes are achieved for all stakeholders. To support this approach, all HR employees may be required to work with external and internal partners, work across formal lines of accountability and perform duties not specifically identified in the job description but which are in line with the general level of responsibility of the post. Support ad-hoc project work and provide expertise where necessary as well as undertake any other assignments as may be assigned from time to time.

**Education & Qualification**

Minimum Bachelor's degree in Human Resources, Psychology, Business Administration, or related field preferred.

**Relevant Experience & Years of Service**

Prior experience in an administrative role, preferably within an HR department or similar environment. Fresh graduates are encouraged to apply.

**Technical Skills & Professional Knowledge**

Ability to quickly comprehend requirements and carry out transactions in accordance with set standards.

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Excellent attention to detail and accuracy in data entry and record-keeping.

Exceptional communication and interpersonal skills, with the ability to interact effectively with employees’ at all levels in English and Bahasa Malaysia.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with HRIS platforms will be an added advantage.

Effective communication skills, both verbal and written, with the ability to interact professionally with employees at all levels.

Demonstrated discretion and integrity when handling confidential information.

Proactive and self-motivated, with a willingness to learn and adapt in a fast-paced environment.

**Competencies**

Able to make and assess personal/team decisions and align actions with organisation’s vision and mission.

Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.

Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.

Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments.

Able to understand and prioritise stakeholders’ needs/expectations and develop solutions to improve service delivery.

Able to appreciate the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose, and strategy.

Able to nurture the culture of learning organisation.

Able to develop strategic plans in response to market shifts and shocks to accomplish organizational goals; adaptability to changes in business landscape.

Adaptability and flexibility to changes in business landscape demonstrating initiative

  • Assistant Manager

    5 months ago

    Malaysia Sunway Group Full time

    **Overview** **The Assistant Manager - Administration and Human Resources **will serve the SIS Community under the direction of the Principal and Deputy Principal, with support from the SIS Administration Team and staff. The Assistant Manager works with school leadership, teachers, and staff to facilitate the smooth operations of the Principal's office,...

  • Human Resources Assistant

    2 months ago

    Malaysia UBC Boca Sdn Bhd Full time

    ResponsibilitiesAssist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employeesTrack employee attendance and leaves, and assist with payroll processing and documentationHandling full spectrum of Foreign Worker Management including renewal of permits, insurance and FOMEMA.Managing recruitment...

  • Human Resources Assistant

    4 weeks ago

    Malaysia UBC Boca Sdn Bhd Full time

    HR Assistant We seek a highly skilled HR Assistant to support our HR Manager in formulating policies and procedures. The ideal candidate will have excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle employee concerns professionally. Key responsibilities include:Employee ManagementTrack employee attendance...

  • Executive, Human Resources

    5 months ago

    Malaysia FFM Berhad Full time

    **FFM GRAINS & MILLS SDN.BHD. | KUCHING, SARAWAK** **Job Summary** - To create opportunities and facilities for employee’s development according to the growth and development of the organization.This also includes handling administrative duties on demand. - To achieve Organizational and departmental goals. **Responsibilities**: - Assist in full spectrum...

  • Human Resources Executive

    5 months ago

    Malaysia HPL Hotels and Resort Full time

    Reporting directly to the Resort Manager and functionally to the Human Resources Manager based in Concorde Hotel Shah Alam, you are responsible for pre-opening activities and thereafter for supporting achievement of the Resort’s objectives and goals by the management, administration and practice of the full range of Human Resource functions, paying...

  • Executive, Human Resources

    5 months ago

    Malaysia FFM Berhad Full time

    **FFM FARMS SDN BHD|SUA BETONG, NEGERI SEMBILAN** **Job Summary**: - Plan, organize, coordinate and direct day to day administrative and human resources functions. - Coordinate and/or make purchases and payments, according to Company’s procedures and communicate with other Head of department and suppliers as and when required. - Coordinate and...

  • Human Resource Executive

    5 months ago

    Technology Park Malaysia Software International Corporation Full time

    **Responsible for overall company Human Resource activities below: -** - To Ensure all new hires are onboard in a professional and engaging way. - Consolidate and liaise with operation teams on required training, source for training providers, HRDF claims and other training arrangements. - Ensuring accurate and proper record-keeping of employee information...

  • Director, Human Resources

    6 months ago

    Malaysia One&Only Desaru Coast Full time

    Director, Human Resources (11988) At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our...

  • Human Resources IR/ER

    4 weeks ago

    Malaysia Robert Bosch Group Full time

    Job Summary: Maintain positive direct employee relationships, ensure employment law compliance, handle disciplinary cases, and advise management on best practices. Responsible for maintaining positive Direct employee relationships and ensuring compliance with employment laws.Liaison for court matter and between Company, Solicitors & IR Court for all...

  • Human Resources Executive

    4 weeks ago

    Malaysia TIME's group Full time

    The Human Resources Executive (Recruitment) role at the university involves managing the full recruitment lifecycle, including visa processing and teaching permits for expatriate staff, to attract and retain top talent.The successful candidate will play a critical role in ensuring the smooth functioning of the university's HR operations, including employee...

  • Human Resources Executive

    2 months ago

    Malaysia TIME's group Full time

    Management - Internal (Human Resources & Recruitment) The Human Resources Executive (Recruitment) will play a critical role in managing the full recruitment lifecycle to ensure the university attracts and retains top talent across academic and administrative roles. This role will also support in the administration of visa processing, teaching permits for...

  • Human Resources Executive

    1 month ago

    Malaysia TIME's group Full time

    The Human Resources Executive (Recruitment) will manage the full recruitment lifecycle to attract and retain top talent across academic and administrative roles. This role will support the administration of visa processing, teaching permits for expatriate staff, and daily HR operations to contribute to the smooth functioning of the university. Key...

  • Human Resources Business Partner

    2 months ago

    Malaysia Tan Chong Motor Holdings Berhad Full time

    Work in collaboration with the business leaders of the function and their teams to drive people and organization performance Respond in a timely manner to employee relation matters including attending to grievances and disciplinary-related matters and ensure a fair resolution is attained for all parties. Responsible for managing and providing support for...

  • Human Resource Executive

    5 months ago

    Malaysia A.K. NATIONWIDE SDN. BHD. Full time

    **Human Resource Executive** 1. Recruitment: Sourcing, Interviewing and selection 2. Preparing HR documents, i.e. employment contracts, letter typing and recruitment guides 3. Maintaining employee records (Basic Information, ID copies, Birthday, Injection, Bank Information) 4. Updating Attendance / Leave / OT / Late in System databases & Assist in...

  • Human Resources IR/ER

    4 weeks ago

    Malaysia Robert Bosch Group Full time

    Full-time Company Description At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other. Join in and feel the difference. Job Description Responsible for maintaining...

  • Human Resources Business Partner

    6 months ago

    Malaysia Axens Full time

    **Axens South East Asia** **Roc Malaysia is looking for** **Human Resources Business Partner (F/M)** Localisation : MALAYSIA;KUALA LUMPUR **Axens Presentation**: Axens group provides a complete range of solutions for the conversion of oil and biomass to cleaner fuels, the production and purification of major petrochemical intermediates, the chemical...

  • Human Resources Business Partner

    4 weeks ago

    Malaysia Tan Chong Motor Holdings Berhad Full time

    Drive business performance and employee relations in a key role.Key Responsibilities:Collaborate with business leaders to drive people and organization performanceRespond to employee relation matters, ensuring fair resolutionsManage HR processes, policies, and procedures, ensuring alignment with business units and best practicesMaintain candidate records and...

  • Regional Head

    4 weeks ago

    Malaysia Agensi Pekerjaan Great Pyramid Sdn Bhd Full time

    SCOPE AND GENERAL PURPOSE OF THE JOB The Regional Head of Human Resources will lead the HR function across Malaysia and Singapore, providing strategic direction, developing HR policies and practices, and managing the day-to-day HR operations. The role will involve close collaboration with senior management to ensure that HR strategies are aligned with...

  • Human Resources Business Partner

    1 month ago

    Malaysia Tan Chong Motor Holdings Berhad Full time

    Job Overview Experienced HR professional sought to manage talent acquisition, employee relations, and organizational performance. Collaborate with business leaders to drive people and organization performance. Respond to employee relation matters, ensuring fair resolutions for all parties. Align HR processes, policies, and procedures with business unit and...

  • Human Resource Business Partner

    1 month ago

    Malaysia TIME's group Full time

    HR Business Partner sought to support business divisions with HR expertise and guidance to drive business objectives through effective people management strategies. This role reports to the Head of People. As an HR Business Partner, you will be assigned to support the various Business Divisions in providing HR expertise and guidance to drive business...