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Parts Administrative Executive

3 months ago

Malaysia Eurokars Group Indonesia Full time

Job Responsibilities

Main Purpose Of The Job

The Parts Administrative Executive (Operations/Warehouse) supports all administration functions of the Parts Department, including paperwork, data collection/input, etc., for both operations and warehouse. Job scope entails raising of PO as well as document preparation for outgoing shipments to customers.

Duties & Responsibilities
  • Raising and keying in PO into the DMS for all purchases required by the department.
  • Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders.
  • Preparing all shipping documents, including country of origin, actual weight (kgs), and volumetric weight (m3) for customers.
  • Recording all incoming and outgoing DG items and ensuring compliance.
  • Assisting in parts claims and following up with the principal, Porsche AG.
  • Assisting in parts claims and following up with the insurance agent.
  • Monitoring all exchange parts to be returned back to Porsche AG.
  • Checking and coordinating the return of parts under recall campaigns as advised by the principal.
  • Monitoring both air and sea shipments for ETA.
  • Following up on short landed shipments with the forwarder.
  • Informing parts advisors on the arrival of urgent parts.
  • Supporting warranty department on their inquiries for parts claims.
  • Verifying invoices from suppliers.
  • Verifying all overtime hours performed by parts staff.
  • Overseeing the Parts Administrative Assistant.
  • Carrying out other duties that may be assigned from time to time by the Management.

Job Requirements

  • Minimum a Diploma holder with 5 years of relevant working experience in the automotive parts industry.
  • Knowledge of car components, accessories, and parts pricing.
  • Proficient in inventory systems, record keeping, and detail recording.
  • Resourceful in light vehicle spare parts suppliers.
  • Must possess Class 3 / 3A / 3C driving license.
  • Self-motivated and able to work independently as well as part of a team.
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