Corporate Administration Intern

2 months ago

Petaling Jaya Selangor, Malaysia SLB Full time
About us

We are a global technology company, driving energy innovation for a balanced planet.

Together, we create amazing technology that unlocks access to energy for the benefit of all.

Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our valued external partners to support each other and achieve our goals. We aim to raise the bar high. We look for people who are committed to innovation and success and act with integrity to become and be a part of one of the most diverse group of experts in our industry, anywhere around the globe.

Global in outlook, local in practice - and with a united, shared passion for discovering solutions, we hire talented, driven people and support them to succeed, personally and professionally.

Job Summary

The successful candidate will join the Kuala Lumpur Legal Support Center (LSC) and, under the supervision of a Team Manager, will assist with corporate administration and governance of SLB's legal entities in the Asia, Oceania, and Middle East regions. The successful candidate will have a scope of work within the corporate entity management (CEM) pillar of the LSC. This is typically a 6 to 8 month training position that can mature into a position as a full-time employee.

Location

The role is based in Kuala Lumpur (Petaling Jaya), Malaysia.

Essential Responsibilities & Duties:

The scope of work for this position covers management of our legal entities and branches in countries in which SLB operates, and working with internal functions (legal, tax, and finance) to ensure corporate structures and processes comply with local laws and regulations. Initial duties would include support to other CEM specialists on day-to-day corporate entity management tasks. The scope would be expected to expand to provide independent support to one or more countries, and may include some or all of the following:
Learn and understand the SLB corporate structure, and provide corporate advisory support to legal, tax, finance, and geographical operations teams on a smooth, timely, and efficient basis to ensure global policies, standards, and best practices are followed in relation to the creation, maintenance, operation, and closure of SLB corporate entities Oversee proper usage of CEM platforms, including review and updating of a corporate database and matter management system Communicate with legal and operations teams to ensure corporate documents are appropriately signed by directors, officers, and power of attorney holders, and that required documents are appropriately filed with local authorities Keep director and officer appointments up-to-date for legal entities and branches in a territory of responsibility, and prepare documents and file changes where appropriate Prepare board meeting minutes and shareholder and board resolutions, circulate them for signature, ensure they are filed as required by local laws, and keep up-to-date corporate records Prepare, track, and revoke powers of attorney, as appropriate Arrange for notarisation, legalisation, and translation of documents required locally Assist with corporate audits to evaluate corporate health, and to ensure quality, consistency, accuracy, and completeness of corporate data Ensure corporate activities are appropriately recorded in the matter management system Support training programs for officers and directors, and provide training to users in the territory of responsibility with respect to the ticketing system used to request corporate documents and signatures.

Experience and Key Competencies:

Current enrolment towards, or completion of, a degree in business administration, commerce, communication, law, language (e.g., English), management, or strategy.
May also consider students or graduates with other relevant degrees, or who have prior experience as a corporate administrator or corporate secretary. Written and spoken fluency in English is required. An academic/professional level of Indonesian, Mandarin, Thai, or Vietnamese would be favourably considered. Sense of customer service, responsiveness, and professionalism. Continuous improvement mindset, and the ability to adapt and continually build on prior learnings and competencies. Ability to proactively organise a heavy workload and demonstrate excellent analytical and organisational abilities. Good interpersonal skills, attention to detail, and a practical approach to problem-solving. Ability to communicate effectively and support effective partnerships with management, peers, and internal stakeholders across a variety of functions and disciplines. Cultural sensitivity, ability to compromise and demonstrate diplomacy, ability to listen and adapt, and ability to work within a team. Competency in Microsoft Office packages, particularly Word, Excel, and PowerPoint applications.

SLB is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other characteristics protected by law.

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