PA to Director

Found in: Talent MY C2 - 7 days ago


Kuala Lumpur, Malaysia IFloss Dental Full time
The Personal Assistant to the Director plays a crucial role in providing comprehensive and high-level administrative support to ensure the Director's effectiveness and productivity. This position demands exceptional organizational skills, discretion, and the ability to anticipate and meet the Director's needs.

Responsibilities:Directly Support the Director:
  • Manage the Director's complex calendar, scheduling appointments, meetings, travel, and events.
  • Prioritize and coordinate incoming communications (emails, calls, correspondence).
  • Draft and edit letters, presentations, reports, and other documents as needed.
  • Manage and maintain confidential files and documents.
  • Conduct research and gather information to support the Director's decision-making.
  • Proactively identify and address potential issues or challenges.
Administrative Tasks:
  • Organize meetings and events, including preparing agendas, booking rooms, and coordinating catering.
  • Handle expense reports and invoices.
  • Manage office supplies and equipment.
  • Maintain filing systems and records.
  • Coordinate with other departments and staff as needed.
Project Management:
  • Assist with project coordination and tracking, ensuring deadlines are met.
  • Prepare and distribute project reports and updates.
General Support:
  • Act as a liaison between the Director and internal/external stakeholders.
  • Greet visitors and handle inquiries.
  • Anticipate and fulfill the Director's needs and preferences.




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