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Event Executive

3 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia Informa Markets Full time

Company Description
Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.


We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

The Event Executive is responsible for supporting the design and delivery of the Tradeshow Event experience for our customers. Working alongside Sales, Marketing and Operations, the Event Executive will help ensure all elements are aligned to create a successful Tradeshow Event Experience

Key responsibilities for this role:

  • Support development of the Event's strategy and direction through idea generation to enrich the value proposition Informa Markets
  • Support the design of the Event experience, ensuring a highquality level of delivery in support of the Event's strategy and customer needs
  • Continuously develop industry knowledge through internal and external relationships
  • Develop, improve, and implement the overall customer experience of the Event
  • Build Event loyalty with customers in understanding both specific and wider market needs, feeding trends/ issues back into the Event Manager as input to Event strategy
  • Liaise with Sales, Marketing and Operations teams to ensure all elements of the Event are in alignment to set up for success
  • Negotiate with venues and suppliers with Operations team for Event specific requirements
  • Support Event Manager in overseeing Event floorplan, escalating any strategic decisions required
  • Support financial goals of the Event, working closely with the Event Manager
  • Perform additional responsibilities as assigned towards successful Event delivery

Pre-event

  • Manage and administer online registration, payment for events, and participant database
  • Plan venue layouts and programme schedules
  • Plan event logistics and coordinate with relevant parties for operational requirements
  • Plan and arrange for onsite manpower and other resources
  • Perform additional duties as assigned

On-site requirements

  • Onsite event management to ensure successful execution of the event
  • Coordinate with internal and external personnel for onsite operations such as venue and equipment setup, signage, delivery arrangements, IT/communication equipment, registration needs, secretariat requirements, meals, etc.
  • Manage manpower and other resources onsite
  • Manage event related arrangement for international delegates/participants
  • Accommodation and transport arrangement for international delegates/participants
  • Preparing delegates/participants information packs and papers
  • Onsite management of event from start to end, managing the flow of sessions, oversee registration, ensure all requirements are met, liaison with vendors etc.
  • Handling queries and troubleshoot issues onsite

Qualifications

  • Bachelor's Degree in Business, Event Management discipline or equivalent years of practical relevant experience
  • Min 1 years of experience in leading/ executing event management
  • Ability to collaborate with multiple internal stakeholders and other functions to ensure successful implementation of event
  • Excellent verbal and written communications skills with followthrough skills and strong presentation skills
  • Creative mindset towards designing and desire to develop skills and knowledge
  • Possess a knack for multitasking and take pride in flawless work
  • Dynamic team player

Additional Information Additional Information