Building Officer

2 weeks ago


Seri Kembangan, Selangor, Malaysia A&H PROPERTY MANAGEMENT SDN BHD Full time

Monitor owner unit renovation to ensure the renovation works is in compliance to the house rules and other terms and conditions.


  • To carry out routine inspection to the entire building common areas defects and prepare the report.
  • To carry out routine inspection to all M&E, C&S and etc are in good working condition and prepare the report.
  • To prepare and propose preventive maintenance schedule for all the M&E and other operating equipment.
  • To ensure all subordinate, services providers, contractors & etc constantly provides with all services, utilities, and equipment maintenance to enable them to perform their functions effectively.
  • To coordinate and supervise all contractors' jobs in compliance to specification / purchase order / bill of quantity and etc.
  • To attend residents' complaints and to answer all enquiries professionally and tactfully.
  • To monitor the performance of all service providers in line with the contract's terms and conditions.
  • To plan, dedicate, monitor and supervise all maintenance staff on daily operation job tasks in the building.
  • To organize store room and keep close control on consumption of material, stores, and inventory control by the maintenance staff.
  • To advise and assist the maintenance staff with suggestions for the most economic purchase of parts and consumables and to write clear and concise purchase requests for such items.
  • To assist Building Manager to implement comprehensive emergency procedure and initiate associate training on emergency release procedures during emergency situation.
  • To assist the Building Manager in value enhancement projects of the building.
  • To coordinate, request, supervise special projects and engagement of outside contractors.
  • To propose to the Management on matters of potential improvement to the operation.
  • To attend emergency case after office hours.
  • Multitasking and can assist other works which is not stated in the above.
  • To maintain all records and forms as prescribed by established policies and procedures.
  • To planning and control the preparation of daily, weekly and monthly accounting reports according to established formats.
  • Is able to meet given or agreed deadlines.
  • Be proactive rather the reactive.
  • To ensure that all reports are uptodate at all times.
  • Multitasking and can assist extra works.
  • Provide customer service to tenants and purchasers.
  • Updating all the owner and tenant's info time to time.
  • Screening phone calls and routing callers to the appropriate party.
  • Processing and documentation all matter related to maintenance and management of the property to building maintenance system. (If Applicable)
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. (If Applicable)
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • To ensure all office equipment are well maintained and ensure timely service from suppliers.
  • Coordinate maintenance and services to technical & maintenance team (If Applicable)
  • Attend to phone calls and resident's queries and maintain good relationship with residents
  • Prepare and maintain proper filling of reports, invoices, accounting report, documentations and filling of record.
  • Assist the Building Manager in the preparation of AGM documents such as attendance list, eligibility voting list, labels and the preparation of operation budget
  • To assist Building Manager/ Building Executive in any other task assign related to maintenance and management. (If Applicable)
  • Handling day to day collection of service and maintenance charges and issuance of receipts.
  • Issue Purchase order and liaison with the accounts department on collection and payment.
  • Greet and assist visitors.
  • Perform general accounting duties such as bookkeeping, data entry, and banking of cash/cheques
  • Prepare billing, payment voucher and cheque.
  • Handle maintenance fee billing to residents, issue maintenance notice/reminder, collect maintenance fees from residents
  • Responsible on handling of petty cash including compiling all receipt, preparing the voucher and petty cash listing before handling to account for petty cash reimbursement.
  • Collect invoice from vendors/contractors and coordinate the payment procedure
  • Monitor payment and collections from Debtors
  • Comply with established reporting deadlines.
  • Perform other duties as assigned

Job Type:
Permanent

Pay:
RM2, RM2,600.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Professional development

Supplemental pay types:

  • Overtime pay
  • Yearly bonus
Application Deadline: 06/17/2024

Expected Start Date: 06/19/2024
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