Administration Officer, General Administration
2 weeks ago
Req ID: 6111- Job Description:
- Summary
1) Attend request for water dispenser which includes:
- Advise requestor on the requisition in Procudesk
- Liaise with vendor on delivery
- Liaise with vendor/Branches/Dept on scheduled maintenance.
- Liaise with vendor/Branches/Dept for breakdown machine.
3) Verify payment request Memo for utility bills and GA's corporate credit card.
4) Attend to request for mover which include finalizing the specification by the requestor, request for quotation, approval and liaison with the appointed mover and requestor on the movement.
5) Manage the maintenance of Bank's car that includes road tax, Takaful and routine service.
6) Manage order of non-clerical staff uniform which includes approval to incur the cost, liaise with CP on the purchase order, compile size and liaise with vendor on the order and delivery.
7) Manage delivery of documents by Pool Office Assistant.
8) Manage non-IT assets which include:
- approval to the approving authority for asset write off/disposal,etc as per Authority Limit Policy
- Liaise with Finance to update the Fixed Asset Register for the approved asset write off/disposal/transfer
- creation, termination and relocation of user
- liaise with vendor on issues which cannot be resolved by the system admin and tracked until completion
10) Manage off-site record at Crown that includes liaison with vendor/Dept/Branches for account creation, retrieval of cartons, on-site reference and permanent withdrawal/destruction.
11) Attend to Project Site Meeting & Branch Relocation related to Admin's purview as above and monitor the execution of service for the new set-up/relocation
12) Attend to queries from audit (external/internal) for the scope above.
Responsibilities:
- Manage and oversee the activities in relation to supply and repair/maintenance of water dispenser.
- Coordinate and monitor the bulk document destruction request (destruction on wheels) for Head Office/ Branches.
- Verify Payment Request Memo for utility bills and GA's corporate credit card.
- Manage mover for relocation of nonIT assets
- To maintain Bank's vehicle, coordinate for regular servicing and renewal of road tax and insurance.
- Manage order for nonclerical uniform.
- To arrange same day document delivery and collection for Head Office via pool Office Assistant
- Manage nonIT assets for write off/disposal/transfer.
- System admin for VOiS telephony system.
- Manage offside record at Crown
- To attend project site meeting and relocation of branch as and when assigned by superior.
- Any other duties/assignment as and when directed/assigned by the superior as per business requirement from time to time
Qualification
Degree/Diploma in any study
Years of Experience
Minimum 2 years
Specific Skills/Knowledge and Certification Required
- Interpersonal skills in both English and Bahasa Malaysia
- Writing and communications skills in both English & Bahasa Malaysia
- Work fast and able to travel.
- Able to work beyond office hour.
- Able to do multitasking job.
- High level of integrity
- Tactful and creative thinking.
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