Admin Executive Procurement

2 weeks ago


Puchong New Village, Malaysia Synergy XYZ Marketing Sdn Bhd Full time
Monitoring of all housekeeping/pantry/stationery consumables and ensuring reordering

  • Oversee and upkeep office facilities, infrastructure, and equipment.
  • Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
  • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
  • Flexibility to help them adjust to new tasks should company or office needs change
  • Strong interpersonal skills to interact positively with all employees
  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
  • Oversee daytoday office activities as main point of contact in reception area, and keep management informed regularly via performance reports
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
  • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
  • In charge of office access for staff
  • In charge of office maintenance, desks, phones, equipment, chairs, building rent & tenant matters, office licenses, employee safety, anything that is technical.
  • In charge of office refreshments, office furniture, decorations
  • To walkthrough to check on all restrooms, workstations, meeting rooms, cabins, common areas, plants areas for the quality of the cleaners services.
  • Draft and review the new agreements and manage company lease and rental agreements for premises, housing, car, and office equipment.
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
  • Purchasing office supplies, equipment, and furniture.
  • Software and hardware management such as Internet, server, telecommunication etc. (software), Office Alarm, CCTV, laptop, printer, mobile phone etc. (hardware)
  • Assisting in sourcing of the right vendor according to the business requirement.
  • Assisting in identify, evaluate, select the right vendor, and make approval.
  • Involve in creating the Standard Operation Procedure (SOP) and guidelines for each purchasing / subscriptions / hiring request.
  • Assisting in initiating payment for the requested goods or services

Job Types:
Full-time, Permanent

Salary:
RM2, RM4,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus

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