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Personal Assistant Administrative Executive

3 months ago

Setia Alam, Malaysia Alpha Galaxy Group Full time

Key Responsibilities

  • Good interpersonal and communication skills
  • Strong command of English and Bahasa Malaysia, verbal and written
  • Prepare meeting agendas, take minutes, and distribute them to relevant parties.
  • Prepare and edit reports, presentations, and documents for internal and external distribution.
  • Maintain accurate records and files, ensuring confidentiality of sensitive information.
  • Act as a liaison between the Director and various stakeholders, including distributors, clients, and internal teams.
  • Attend to the Director's personal matters.
  • Perform any other duties as assigned to support the Director and the company.
  • Compose and prepare letters, memorandum, or documents relating to routine correspondence for the COO's signature and execution.
  • Liaise with public authorities or related authorities on matters requiring the attention of the management with regards to the company's assets and discussing with company's internal departments for resolution.
  • Work closely with various departments such as legal, finance, and project management to ensure contracts align with corporate goals and comply with the country's laws and regulations.
  • Ensure to follow up with all agents/ clients regarding availability of space and perform all necessary marketing and advertising duties for closing of new tenancies.
  • Attend meeting and taking notes of discussions; prepare minutes of meeting and summaries.
  • Improvise all filing systems, ensuring all paperwork, correspondences, agreements are filed in a systematic and organized manner for ease of follow ups.
  • Act as the primary point of contact for any disputes or discrepancies arising from contracts and work towards resolution in a manner that protects the company's interest. This will be assisted by the related departments as well.
  • Ability to prioritise, meet deadlines and manage the conflicting demands of a busy workload
  • Ability to work long hours and occasionally out of office hours
  • Complete discretion and an understanding of the need for confidentiality

Qualifications

  • Diploma or Degree in Business Administration, Management, or related field.
  • At least 5 years' of working experience in a similar role supporting toplevel executives.
  • Familiarity with manufacturing processes related is a plus.
  • Excellent written and verbal communication skills in English. Knowledge of other languages may be advantageous.
  • Strong organizational and multitasking abilities, with attention to detail.
  • Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
  • Ability to adapt to a fastpaced environment and handle unexpected situations with poise and professionalism.
  • Strong problemsolving skills and the ability to think critically.
  • Willingness to work outside regular hours and travel as needed.

Job Type:
Contract

Pay:
RM3, RM5,000.00 per month

Schedule:

  • Holidays
  • Monday to Friday
  • Weekend jobs