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Personal Assistant to Directors

1 month ago

Setia Alam, Malaysia PILOT Construction Sdn. Bhd. Full time

5-Day Work Week in HQ Office
- Hardship Allowance (based on annual salary)
- Great Exposure to MNC Clientele
- Attractive Remuneration Package
- Career Development & Advancement

**RESPONSIBILITY AND ACCOUNTABILITY**
- Manage & Schedule appointment and reminding the Directors of important tasks and deadlines
- All the PA / Secretary task assigned by Directors & Management from time to time
- Miscellaneous tasks to support the Directors' matters whether for business and/or personal purposes
- Maintains strict confidentiality & interact professionally with all level of management & staffs included outsider
- Provides high level administrative, secretarial and business support (contract / project) to MD/ED
- Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc
- Organizing and attending meetings and ensuring the Manager is well prepared for meetings
- Attend meetings and taking minutes
- Compiling & preparing all reports presentation, correspondences & minutes meeting
- Handle all the documentation of presentation / Meeting / tender interview
- Arranging and coordinate travel itineraries, bookings, visas and accommodation and travel related matters for all level of staff & directors.
- Meeting and greeting visitors at all levels of seniority
- Handle confidential documents ensuring they remain secure
- ISO matters & audit for certification / SIRIM / Report / Communication / until end of closing of NCR (both internal & external audit)
- Maintain KPKT & all the correspondence with buyer & lawyer
- PreQ tender / PQP project undertaking. Review & handle of all the tender / Project documentation for Directors included to write CV for tender & submission of documentation for CF & Form G for project finished. Work closely with other team member to ensure all the contract / tender / PreQ tender / Presentation meet deadlines for submission
- Sometime required to work / “on call” after working hours include evening, weekend or Public Holidays when necessary for tender / project presentation and all other related to works.
- Undertaking other special assignments and ad-hoc functions as and when required.

**ACADEMIC QUALIFICATION**

**EXPERIENCE / SKILL REQUIRED**
- At least 5 years working experience as Personal Assistant or in the related field is required for this position
- Strong organizational and time-management skills
- Excellent communication and negotiation abilities
- Integrity, confidentiality and meticulous
- Proven experience as executive secretary or similar administrative role
- Preferably previous experience in tendering procedures and documentation
- Previous experience as PA for more than 1 Director.
- Must be tech -savvy

**Salary**: RM4,000.00 - RM8,000.00 per month

**Benefits**:

- Additional leave
- Maternity leave

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Setia Alam: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your current/last salary?
- What is your expected salary?
- Do you have experience in tendering?

**Education**:

- Bachelor's (required)

**Experience**:

- PA Work: 5 years (required)

**Language**:

- English (required)