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Admin Assistant, Facilities

3 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia MyTOWN Shopping Centre Full time

Company Description
MyTOWN is located in Kuala Lumpur, anchored by Malaysia's largest IKEA. Visit us easily by bypass or take a ride on the MRT to the Cochrane underground MRT station.

Our blend of fashion forward retail, amazing amenities, stylish alfresco events make MyTOWN the premier shopping destination in the heart of Kuala Lumpur.

It's more than just 's an experience for everyone in the family

Job Description Job Responsibilities**- To assist HOD with the FM budget and expenses (OPEX & CAPEX)

  • Responsible for administrative works, document systemization and upkeep.
  • To attend POI meeting and discussion with the respective department when it deems necessary.
  • Maintain / update reports, files and records.
  • To assist the FM team as and when it deems necessary.
  • To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.
  • To assist in preparing monthly / weekly / yearly report.
  • To assist and coordinate with the insurance claims when needed.
  • To assist in preparing preliminary contracts and agreements renewal and coordinate with legal department.
  • To manage the FM storeroom and stocks.
  • Arranging meetings, preparing agendas, and taking minutes.
  • Maintain and order office supplies.
  • Receive invoices and review for accuracy.
  • To carry out any other duties instructed by the management from time to time.

Job Requirements

  • Communication Proficiency
  • Analytical & Problem Solving
  • Pleasant Personality
  • Interaction & Interpersonal Skills
  • Ability to remain calm under pressure
  • Negotiation and manage people expectation
  • Accurate data and getting the finer detail right
  • Demonstrate fast, efficient and accurate typing skills
  • Able to format documents appropriately and accurately, and adjust the content according to the task.
  • Teamworking

Qualifications

  • At least SPM/STPM OR Diploma Holder
  • Relevant training or courses that related to Administrative course, ie office management, etc
  • Possess at least 1 or 2 years' experience in administrative work.

Additional Information

  • Free season parking
  • Outpatient Specialist RM 2,000 per annum
  • Medical insurance (self only)
  • Flexible benefit of RM 1,000 for Dental, Optical, Gym & Health Screening (after confirmation of probation)
  • Subsidized meal (Ikea Coworkers Café)
  • 15% Ikea discount card
  • Performance bonus
  • Nearby public transport
  • Flexible working hours
  • Regular team activities
  • Company trips
  • Annual leave
  • Personal development opportunities