Human Resource

2 weeks ago

TTDI, Malaysia GISSCO SDN BHD Full time

Administrator Job Responsibilities:

  • Answers the telephone and provides exceptional customer service to internal and external customers.
  • Drafts reports and correspondence.
  • Orders supplies and equipment; maintains service contracts on office equipment.
  • Attends meetings and takes meeting notes.
  • Liaises with internal and external units to carryout job tasks.
  • Assists managers and supervisors in developing policies and procedures.
  • Provides front desk coverage as needed for backup.
  • Ensures travel authorizations, accommodations, and conference registrations for employees.
  • Audits/processes travel expense claims.
  • Handles mileage reimbursement requests for supervision travel.
  • Performs tracking and distributes monthly travel reports.
  • Maintains accounts payable and accounts receivable records.
  • Solves problems associated with vendors regarding shipments, billing, and statements.
  • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
  • Handles administrative tasks for faculty searches and staff recruiting.
  • Oversees department hiring procedures.
  • Handles event planning for meetings, professional development, and other department initiatives.
  • Performs other related duties as assigned.

Administrator Qualifications / Skills:

  • Managing processes
  • Developing standards
  • Promoting process improvement
  • Tracking budget expenses
  • Staffing
  • Supervision
  • Delegation
  • Informing others
  • Reporting skills
  • Supply management
  • Inventory control

Education, Experience, and Licensing Requirements:

  • Bachelor's degree
  • Specific industry experience preferred
  • Proficient with Microsoft Office software and phone systems

Job Type:
Internship

Contract length: 6 months

Salary:
RM RM900.00 per month

Schedule:

  • Early shift

Education:

  • Diploma/Advanced Diploma (required)

Experience:

Human Resources: 1 year (preferred)
Human Resources Management: 1 year (preferred)

Language:

  • Mandarin (preferred)
  • Bahasa (preferred)

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