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Facility Executive Receptionist

3 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia Sepadu Group Full time

Job Title:
Facility Executive cum Receptionist

Department:
Facilities Management

Reports To:
Facilities Manager

Location:
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Summary


The Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit.

This role collaborates closely with building management, tenants, and the Facilities Management team to ensure a safe, functional, and well-maintained work environment.


Key Responsibilities

Site Management

  • Maintain a strong onsite presence, fostering a positive relationship with building management and tenants.
  • Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and improvement opportunities.
  • Supervise and coordinate maintenance activities, including preventive, reactive, and planned repairs.
  • Manage relationships with contractors and vendors, ensuring timely and quality service delivery while adhering to budgets.
  • Act as a liaison for tenant requests, ensuring prompt resolution and overall customer satisfaction.

Asset Management

  • Develop and maintain accurate asset inventories for equipment, furniture, and systems within the office unit.
  • Implement a lifecycle management plan for building assets, overseeing repairs, replacements, and upgrades.
  • Conduct regular audits to ensure assets are utilized and maintained appropriately.

Space & Occupancy Planning

  • Collaborate with department heads and stakeholders to assess current and projected space requirements.
  • Develop and implement space utilization plans that maximize efficiency and align with organizational needs.
  • Assist with office layout design and optimization, improving space functionality and flow.

Moves & Furniture

  • Manage internal office moves, relocations, and furniture reconfigurations to support organizational changes.
  • Coordinate with external vendors for largescale moves, ensuring adherence to timelines and budgets.
  • Oversee the safe storage and disposal of surplus furniture and equipment.

Security

  • Implement and maintain security protocols for the building, including access control, visitor management, and incident response procedures.
  • Work with security personnel or contractors to ensure physical security measures are in place and functional.
  • Respond to security incidents and lead investigations when needed.

EHS (Environment, Health, & Safety)

  • Ensure compliance with all applicable EHS regulations and standards.
  • Develop and implement EHS programs, including safety training, incident reporting, and hazard identification.
  • Conduct regular EHS audits and inspections to maintain a safe and healthy work environment.
  • Lead emergency preparedness and response planning.

Qualifications and Skills

  • Bachelor's degree in facilities management, engineering, business administration, or a related field.
  • Minimum of 35 years of experience in facilities management, preferably within an office environment.
  • Strong project management skills and experience managing budgets.
  • Knowledge of building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
  • Excellent problemsolving and decisionmaking abilities.
  • Proven leadership and supervisory experience.
  • A commitment to providing excellent customer service.

How to Apply

Disclaimer:

This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position.

The employee may be required to perform other duties as assigned.