Secretary to General Manager

2 weeks ago

Johor Bahru, Johor, Malaysia Berjaya Waterfront Hotel Johor Bahru Full time

BASIC FUNCTION

DUTIES & RESPONSIBILITIES

  • Answers all telephone calls professionally and pleasantly.
  • Administrate, maintain and keep confidentially of files for General Manager (GM).
  • Provide administrative support to GM.
  • To perform tasks and duties assigned by the GM.
  • Receives, opens, date stamps and sorts all incoming mail (non-personal). Reviews all incoming correspondence & update to GM.
  • Interprets and translates as required for the business activities of the GM.
  • Adherence to and acknowledge of office systems, policies and procedures. Prepares them in general, for future growth opportunities within the property.
  • In condition with the Executive Office Administration, maintains and develops computer programs/ systems to provide for administrative efficiency and consistency.
  • Compiles daily marketing meeting minutes, weekly sales operations meeting minutes and distributes as is appropriate.
  • Oversees purchasing and requisition of required supplies and materials and maintain accurate records to back up all purchases and requisitions.
  • Ensures that brochures/ collateral materials are available and advises GM when reordering is necessary.
  • Oversees co-ordination of providing brochures/ collateral to sales office as necessary.
  • Present folders, files, materials and documentation for routine meetings at least one hour prior to the meeting.
  • Maintains agenda/ appointment schedule for GM.
  • Performs all duties and responsibilities in a timely efficient manner in accordance with established property policies to achieve the overall objectives of the position.
  • Establishes and maintains effective employee relations.

Job Types:
Full-time, Permanent

Salary:
RM2, RM3,500.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Meal provided
  • Parental leave

Supplemental pay types:

  • Performance bonus
  • Yearly bonus

Application Question(s):

  • Do you have your own transport?
  • How much your salary expected?

Education:

  • Diploma/Advanced Diploma (preferred)

Language:

  • Bahasa (preferred)
  • English (preferred)

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