Facilities Administrator
2 weeks ago
Job Description:
Huntsman Global Business Services is now looking for a dynamic individual as a Facilities Administrator.
Facilities Administrator for Huntsman Global and Asia Pacific GBS Hub situated at Petaling Jaya will provide best in class, end to end facilities and administrative services.
Key accountability of this role includes management of purchasing and vendors by coordinating with relevant teams, employee well-being, guests and travel management, safety and compliance, and day to day office management.
This role reports to the Facilities and Administrative Manager and will have interactions at all levels at the Hub including the GBS Hub Leader, Human Resources and janitors.
To be successful in this role, the Facilities Administrator will be an effective communicator, pro-active problem-solver, has a passion for people with pleasant demeanor, able to work cross-functionally and as a team, and take pride in creating a vibrant and inclusive work environment.
As a Facilities Administrator you will:
Facilities Operations
- Manage janitors to ensure proper office upkeeps and other activities
- Oversees facilities maintenance and repairs
- Work with Human Resource team to facilitate and support onboarding and offboarding (access cards, workspace, etc.)
- Facilitate and support employee engagement programs
- Manage / facilitate parking space registrations
- Maintain inventory of phone lines including mobile phones
- Manage office consumables pantry, stationeries, etc.
- Support events management, booking of meeting rooms and venues
- Perform basic troubleshoot and coordinate with Global IT team to resolve IT related issues (e.g., conferencing system)
- Manage reception, calls and couriers
- Monitor and manage critical vendors to ensure service continuity (lease, utilities, etc.)
- Maintain inventory of vendors and contracts within designated system
- Initiate vendor creation and onboarding process by collaborating with Supplier Life Cycle (SLP) team
- Create and accurately code purchasing requisitions in Ariba system
- Facilitate confirmation of goods and service receipts and ensures timely booking in Ariba/SAP.
- Work with Country Accountant to ensure proper accounting accruals, prepayments, etc.
- Facilitate and coordinate booking of hotels and transportation for guests
- Maintain filing of travel and expense claims receipts and updating of records
- Manage issuance of corporate credit cards, perform timely reconciliation, follow up and payments
- Participate in Zero Harm programs safety marshal, first aid
- Takes proactive measures to reduce hazards and risks
- Play key role during emergency evacuation and business continuity plan
- Act as the departments records coordinator in compliance with Corporate Records Management policies and procedures
- Maintain proper records or licenses, permits, and ensure renewals on a timely basis
- Work with Accounting team to ensure inventory and tagging of Facility assets
- Participates and support Hub projects as required
- Maintain proper knowledge management and documentation of Facilities and administrative processes
- Committed for continuous improvement automation and simplification of processes
- Perform and support other general duties
Diploma or Degree in Operations, Business Administration or equivalent with 5 years of working experience
Possess good communication skills, both written and oral
Good negotiation skills
Cross-functional collaboration skills
Multi-tasking and organizational skills
Ability to work and manage a fast-paced environment
Results oriented
Knowledge of SAP/ Ariba process (purchase requisition, goods receipts) is an advantage
IT skills
Communicates tactfully and effectively both verbally and in writing, and maintains effective work relations with those encountered during the course of employment
Flexibility and adaptability to new instructions and/or dynamic organizational priorities is critical for job success
What can we offer?
Huntsman offers unsurpassed opportunities to build a successful future. We are a global specialty chemical company with locations in 30 countries around the world, employing over 9,000 associates.
Our diverse portfolio creates a range of career fields including manufacturing, research and development, technical services, sales and marketing, customer service - and the list goes on.
Here, you can make an impact and make a difference. Come join us.Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability status, protected veteran st
-
Administration Officer
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia UFM FACILITIES MANAGEMENT SDN BHD Full timeAdministrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.UFM FACILITIES MANAGEMENT SDN BHD...
-
Facilities Administrative Receptionist
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia JLL Full timeJLL supports the Whole You, personally and professionally.What this job involves:Serving on the front lines of customer serviceAre you a people person who can make daily interactions such a breeze?In this role, you'll be in charge of one of the busiest places in the office—the front desk. Constantly on the go, you'll give our visitors a warm welcome, and...
-
Facilities Admin
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Larmein Full timeResponsibilities: You are the first point of contact for stakeholders, tasked with creating a welcoming and professional image of the company. Customer Service Excellence: Demonstrate high levels of customer service and integrity in handling inquiries, issues, and complaints, ensuring stakeholders identify company as a desirable business partner. Facilities...
-
Facilities Coordinator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Petron Malaysia Full time"At Petron, we are not just in the business of oil, we are also in the business of fueling lives."_Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the...
-
Facilities Assisstant
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia CBRE Full timePosted- 31-Jul-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Facilities Management- Location(s)- Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia- Global Workplace Solutions (GWS) - is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with...
-
Fitness Instructor
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia MENTOR FACILITIES MANAGEMENT SDN BHD Full timeTo manage the daily booking of the above list of Sports facilities To monitor the staff / visitors' registration process To supervise and ensure cleanliness of the premise.To assist in monitoring the security of the sports centre.To monitor and ensure compliance to MISC safety rules at the MISC Sports & Recreational Centre.To check the fitness equipment on...
-
Facility Manager
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia amIT Global Solutions Sdn Bhd Full timeDuration : PermanentLocation : CP Tower, Petaling JayaBenefits:Phone Allowance : MYR 50 Per MonthPerformance Bonus : Based on individual & company performance.Mileage Claim : MYR 1.00/km (Business Travel)Season Parking : Subsidy provided by company as per policy(Per Month)Medical (Inclusive Dental & Optical) : MYR 1,800 (Single); MYR 2,250 (Married - Spouse...
-
Credit Administrator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia BANK AND FINANCE Full timeResponsible: Manage Credit Application, Facility Agreement validation Responsible to manage credit facility documentation Post execution credit administration (Due date management of credit items, administration of covenants) Corporate Guarantee and collateral related operations Preparation and submission of Head Office Reports Checking of financial data...
-
Credit Administration Officer
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan TalentWork Sdn Bhd Full timeThe bank is an international MNC banking group that provides a broad range of financial services to local corporates and multinational corporations in Malaysia.Responsibilities: Validation of Credit Application and Facility Agreement. Management of credit facility documentation. Post execution credit administration activities such as due date management of...
-
Office Administrator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Allianz Full timeOffice AdministratorAllianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...
-
Administrative Assistant, Fma
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia International Medical University Full timeWe are currently seeking a detail-oriented and proactive Administrative Assistant to join our Facilities Management and Administration (FMA) department. This role will involve a blend of administrative and technical responsibilities to ensure the seamless operation of our facilities.Key Responsibilities: Record and maintain monthly service reports (PPM) to...
-
Facilities Coordinator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Beam Full timeThrough attention to detail and investigative persistence of the real estate market, support the business to manage existing and secure new suitable cost effective real estate solutions that allows efficient business operation across A&NZ. Provide procurement and administrative support to the business, including purchasing and delivery of goods, and the...
-
Facilities Executive
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia HTC Global Services Full timeRepair & maintenance - plan, coordinate and attend to all activities (AC, plumbing, electrical, access card, cctv, furniture and fixtures, office cleaning, etc)Landlord/building management - Interaction and management of day of day building issuesDay-to-day operations - security, cleaning, housekeeping, service providers, etc.Office renovation/upgrade works...
-
Facility Executive Receptionist
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Sepadu Group Full timeJob Title: Facility Executive cum ReceptionistDepartment: Facilities ManagementReports To: Facilities ManagerLocation: Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaSummaryThe Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit. This...
-
Office Administrator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia BID Operations Full timeResponsibilities: Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. Office Renovations: Oversee the review of contracts and manage office fitouts to create a comfortable and productive working environment. Budget Management: Support in overseeing the budget...
-
Receptionist Facilities Assistant
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Manpower MY Full timeLocation : G Tower Jalan Tun Razak Kuala Lumpur (Nearby LRT Ampang Park)Working Hours: Normal (5 days/week)Building great impressions and experience You'll be the face of JLL—that's why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders' first point of contact, you should make them identify immediately...
-
Facilities Coordinator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia CL Ideal Full timeLocation : Kuala LumpurWorking days : Monday to FridayWorking hours : 9 Am to 6 PMTemporary staff start date request : 15 April 2024End date : 30 August 2024Total assignment period: 4 months 15 dayJob Responsibilities:Stakeholder Engagement: Identify client needs for customer satisfaction. Communicate plans regularly using client tools. Provide feedback and...
-
Bank Officer- Credit Administration Department
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Pasona Malaysia Full timeJob ID22397Position Title Bank Officer Credit Administration DepartmentIndustry Banking and Financial Service Credit Administration Function・Credit Application, Facility Agreement validation- ・Management of credit facility documentation- ・Post execution credit administration (Due date management of credit items, administration of covenants)-...
-
Account Administrator
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia Razalee & Co Full timeAdministrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.Job Types: Full-time, PermanentSalary:...
-
Receptionist Facilities Assistant
2 weeks ago
Kuala Lumpur, Kuala Lumpur, Malaysia JLL Full timeJLL supports the Whole You, personally and professionally.JLL supports the Whole You, personally and professionally.We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being.Our underlying benefits philosophy is this: be fair to...