Executive Assistant

4 weeks ago


Kampung Baharu Nilai, Negeri Sembilan, Malaysia JAC Recruitment Malaysia Full time

Company information:

A client based in Nilai, Negeri Sembilan is looking for a Personal Assistant to CEO. This role will be assisting CEO on personal matter and work arrangement.

JOB RESPONSIBILITIES

  • Provides a wide range of high-level, complex and confidential office administration and support to the CEO.
  • Responsible for overall executive office management.
  • Serves as the CEO's principal administrative contact with MILA employees, and external constituencies.
  • Manages CEO's calendar, meetings, appointments and travel arrangements.
  • Coordinate the EMC Meetings, record minutes of meetings, follow-up on meetings and outstanding issues.
  • Schedules and manages all meeting and logistics for CEO-led meetings. Coordinates and prepares presentations, handouts, catering, rsvp and audio-visual support.
  • Reviews, assesses, routes, answers and monitors follow-up action steps on correspondence related to CEO activities. Gathers and analyzes information required for administrative reporting.
  • Prepare and manage correspondence, reports and documents and coordinate the flow of information both internally and externally.
  • Maintaining an accurate and updated filing system.
  • Purchases and maintains inventory of supplies for CEO and CEO's office.
  • Undertake special assignments, ad-hoc functions and related duties as and when required.

JOB REQUIREMENTS

  • Bachelor's degree or higher level in Business Administration, Management or related field.
  • 5+ years of experience as an Executive or Personal Assistant to senior executives
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks.
  • Excellent communication skills and interpersonal skills, with the ability to work collaboratively with internal & external contacts at all levels.
  • Excellent English & Mandarin language proficiency, both in written & verbal communication.
  • Strong computer skills, including proficiency in Microsoft Office.


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