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Payroll Specialist

4 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia Kerry Full time
About Kerry
Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.About the role

Working in a dynamic environment supporting APMEA payroll.

Key responsibilities
  • Processing all typical payroll activities such as new starters, leavers, statutory payments & deductions, overtime, annual leave and statutory and occupational payments
  • Processing payrolls change of circumstances (salaries, shift pattern, data changes)
  • Generate monthly payroll reports to support managers and finance requirements
  • Answer employee payroll queries via daily monitoring of ServiceNow for incoming requests
  • Design and run payroll training workshops on a one-to-one or group basis for employees
  • Ensure procedures are compliant with legal and audit requirements
  • Check and approve bank and payment files and instructions
  • Run and distribution of monthly payroll reports
  • Assist employees with online access to our payroll self-service system or provide hard copy payslips to others
  • Look to develop current working processes and be proactive in providing alternative workable solutions
  • Acting as point of escalation for the Payroll Administrators where guidance or the benefit of deeper experience is required
  • Providing insightful, intelligent reporting to customers to support and maximise business performance
  • Fostering a culture of service excellence with your colleagues, role-modelling this and coaching other team to deliver true best in class services to all

Qualifications and skills
  • Knowledge of multi-country computerised payroll systems
  • Able to run multiple complex payrolls and connect with multiple senior stakeholders.
  • Excellent reporting and analytical skills to work proactively to run reports to check and complete payroll routines and provide payroll insights to the business.
  • Efficient use of MS office and other key business tools;
  • PowerPoint for effective presentation of data including graphs and charts.
  • Word to produce employee letters, confirmation of earnings, overpayment recovery letters etc.
  • Outlook to apply rules and manage folders, scheduling and diaries, build standardised templates and manage processes
  • Excel including Fx functions, Pivots, charts, data analysis and presentation into day to day work.
  • Visio to create and maintain process documentation
  • Sharepoint to upload shared materials and share and engage with projects and other functions\ PowerBI to analyse and report on KPIs and performance - SAP / Concur to process POs, invoices, financial transactions - Kronos / T&A Systems to support sites capture time on and time off and to act as liaison between sites and payroll providers / teams
  • Knowledge of relevant payroll and employment law and local payroll regulations.
  • Knowledge of GDPR and data privacy laws. Familiar with in-country regulatory bodies, tax and statutory rules and regulations
  • Comfortable ensuring all stakeholders are fully trained on correct data and payroll submission requirements to ensure a 'right first time' way of working. Comfortable giving feedback to individuals and small groups where necessary to ensure processes continue to be effective and efficient
  • Proactively use problem solving skills to help resolve payroll errors and issues and ensure knowledge is shared with stakeholders and colleagues within the wider payroll section.
  • High level of English language proficiency as this is Kerry's most widely spoken language.
  • Confidently able to successfully deliver services and have high quality interactions with Business Partners and Customer groups.
  • 2 year experience, Bachelors degree
  • Preferably with Malaysia, MENAT countries, Japan, Indonesia or India payroll experiences