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ADMIN EXECUTIVE #FreshThisWeek

1 month ago

Malaysia GPS HYGIENE SDN BHD Full time
1.

Digital platform work:

  • Answer customer call / whatssap
  • List down details of customer request and print out pass to operation team
  • After job complete follow up with customer feedback
  • Upload video and photos digital platform –
  • Research and creates presentations
Maintain contact lists2.
Admin work:

  • Greet and assist visitors to the office
  • Reply email to government / permanent customer / contract base
  • Organize and schedule meetings and appointments
  • Daily attendance tracking sheet update
  • Weekly submit Cleaning service report
  • Daily share feedback sheet to all team leader
  • Quarterly deep cleaning report
  • Handle sensitive information in a confidential manner
  • Monthly update employee profile
  • Monthly update hostel list
  • Prepare checklist for operation Team
  • Monthly verified checklist submit to client
  • Take accurate minutes of meetings
  • Manage staff appointments
  • Produce and distribute correspondence memos
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Maintain computer and manual filing systems (Hard copy and soft Copy)
  • Order office supplies
  • Provide general support to visitors
  • Handle or record on daily basis multiple projects staff attendance
  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs; maintaining equipment inventories evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies
  • Book rooms, taxis, couriers, hotels etc.
  • Coordinate office procedures
  • Develop and update administrative systems to make them more efficient
  • Maintain up-to-date employee holiday records
Photocopy and print out documents on behalf of other colleagues

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