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Personal assistant to ceo

3 months ago

Shah Alam, Selangor, Malaysia Ray Go Solar Full time

  • Handle and support CEO on daily administrative, operational, and confidential matters.
  • Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
  • Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
  • Prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Consult with CEO in determining the appropriate course of action, referral and response.
  • Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
  • Set up of meeting files, scheduling and calendaring meetings, set meeting agendas, setting location, time and appropriate duration of meetings, identify, inviting and confirming participants, facility arrangements of meetings where required.
  • Coordinate and hosting of onsite meetings, luncheons, coffees, in house events.
  • Greet and check in clients and other guests of various levels for meetings and events.
  • Assist in file organizations via Microsoft One Drive, Jian Dao Yun Coordinate direct email campaigns Preparing travel arrangements, including visas/ flights/ travel/ accommodation.
  • Maintain a professional, respectful and positive work relationship amongst other departments within the organization.
  • To undertake special assignment, ad hoc functions and related duties specified by the CEO or management.
(Apply now at ) ; Requirements:
  • Diploma/Advanced Diploma (Preferred)
  • Fresh Graduate are welcome
  • Personal Assistant:
1 year (Preferred)-Trilingual Speaker (Mandarin, English, Bahasa)