HR Junior

1 week ago


Shah Alam, Selangor, Malaysia Agensi Pekerjaan Tetap Hangat Sdn Bhd (Talenthouz) Full time

HR Job Vacancies Malaysia April 2025 | High Salaries

Minimum Salary (per month)

Job Responsibilities
  • Proven experience in recruitment, employee relations, and compliance with Indonesian labor laws.
  • Strong interpersonal and communication skills with the ability to manage cross-functional relationships.
  • Proficiency in English, Bahasa, and Mandarin, both written and verbal.
  • Collaborate with product and customer team to develop development and team engagement activities.
  • Assists in translating Total Motivation (TOMO) framework into execution.
  • Provide General Administrative Support to the company, including maintenance of office equipment, ordering of office supplies, and replenishing pantry items.
  • Leave and time attendance administration.
  • Organize proper record and filing on all HR related files.
  • Ensure HR policies, procedures, and practices are implemented according to Malaysia labor laws.
  • Assist with the implementation of HR policies and procedures.
  • Responsible for the day-to-day operation of HR foreigner manpower functions and duties, including monitoring and checking work permit validity and renewals.
  • Monitor and maintain HR data for foreign workers.
  • Build and establish effective working relationships with clients and be recognized as trusted advisors by providing consultative guidance for all recruitment matters.
  • Stay updated with industry trends, market demands, and shifts in recruitment methods to provide guidance and insights to both clients and candidates.
  • Conduct strategic sourcing activities to identify and attract active and passive candidates.
  • Communicate with candidates throughout the recruitment process, providing clear and timely updates and feedback.
  • Respond to candidate inquiries, foster transparency and build a favorable perception of the organization.
  • Maintain accurate, organized, and up-to-date candidate information within ATS.
  • Assist in attending to customer audits and inquiries.
  • Assist in employee relations matters and addressing any concerns or grievances.
  • Ensure compliance with relevant labor laws and regulations.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Schedule and coordinate meetings, appointments, and travel arrangements for Managers.
  • Other ad-hoc assignments by management.
  • Manage payroll processing to ensure accurate and timely salary disbursements.
  • Handle work permits and visa applications for foreign workers.
  • Ensure compliance with Malaysian labor laws, ISO standards, and company policies.
  • Support employee training programs and engagement activities to foster positive employee relations.
  • Maintain and organize HR documents, reports, and records of personnel changes.
  • Respond to general HR-related inquiries and provide administrative and process support.
  • Managing foreign worker administrative tasks such as registration/renewal/termination of FWCMS, Insurance, processing of visa for cancellation or endorsement, arrange for FOMEMA Check-up.
  • Monitor and track closely all passport renewal to ensure passports are renewed and available for visa renewal.
  • Monitor and track closely all visas for renewal purposes and to ensure visas are renewed in a timely manner.
  • Handling payroll processing inclusive of the timely submission of all statutory reports and payments.
  • Assist with the implementation of HR policies and procedures to promote a positive and productive work environment.
  • Collaborate with cross-functional teams to support the overall business objectives.
  • Ensure timely and accurate documentation of all customer interactions in the company's CRM system.
  • Meet the Key Performance Indicator (KPI) monthly.
  • Organize interviews and selection events.
  • Make arrangements for the advertisement of vacancies.
  • Help applicants to prepare for interviews.
  • Support the HR team with administrative tasks, maintaining calendar activities, scheduling meetings, and handling employee inquiries and requests.
  • Support the office administration tasks, including name card printing and distribution, replenishing office inventory, and coordinating with external parties such as cleaning services, office maintenance vendors, and suppliers.
  • Conduct research on HR best practices and summarize findings for the HR team.
  • Assist retail outlet staff in issues related to HR System.
  • Assist in training arrangement with related department/parties by planning and evaluating department activities.
  • Assist HR manager with day-to-day efficient operation of the Human Resources and in handling disciplinary issues, grievances, domestic inquiry, and dispute mediation in compliance with company policies and government regulations.
Skills Required
  • Employee Relations
  • Recruitment and Selection
  • Labor Law Compliance
  • Conflict Resolution
  • Performance Management
  • Payroll Processing
  • Communication Skills
  • Attention to Detail
  • Organizational Skills
  • Fluent in Mandarin
  • Data Entry
  • Negotiation Skills
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