HR Junior
1 week ago
HR Job Vacancies Malaysia April 2025 | High Salaries
Minimum Salary (per month)
Job Responsibilities- Proven experience in recruitment, employee relations, and compliance with Indonesian labor laws.
- Strong interpersonal and communication skills with the ability to manage cross-functional relationships.
- Proficiency in English, Bahasa, and Mandarin, both written and verbal.
- Collaborate with product and customer team to develop development and team engagement activities.
- Assists in translating Total Motivation (TOMO) framework into execution.
- Provide General Administrative Support to the company, including maintenance of office equipment, ordering of office supplies, and replenishing pantry items.
- Leave and time attendance administration.
- Organize proper record and filing on all HR related files.
- Ensure HR policies, procedures, and practices are implemented according to Malaysia labor laws.
- Assist with the implementation of HR policies and procedures.
- Responsible for the day-to-day operation of HR foreigner manpower functions and duties, including monitoring and checking work permit validity and renewals.
- Monitor and maintain HR data for foreign workers.
- Build and establish effective working relationships with clients and be recognized as trusted advisors by providing consultative guidance for all recruitment matters.
- Stay updated with industry trends, market demands, and shifts in recruitment methods to provide guidance and insights to both clients and candidates.
- Conduct strategic sourcing activities to identify and attract active and passive candidates.
- Communicate with candidates throughout the recruitment process, providing clear and timely updates and feedback.
- Respond to candidate inquiries, foster transparency and build a favorable perception of the organization.
- Maintain accurate, organized, and up-to-date candidate information within ATS.
- Assist in attending to customer audits and inquiries.
- Assist in employee relations matters and addressing any concerns or grievances.
- Ensure compliance with relevant labor laws and regulations.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Schedule and coordinate meetings, appointments, and travel arrangements for Managers.
- Other ad-hoc assignments by management.
- Manage payroll processing to ensure accurate and timely salary disbursements.
- Handle work permits and visa applications for foreign workers.
- Ensure compliance with Malaysian labor laws, ISO standards, and company policies.
- Support employee training programs and engagement activities to foster positive employee relations.
- Maintain and organize HR documents, reports, and records of personnel changes.
- Respond to general HR-related inquiries and provide administrative and process support.
- Managing foreign worker administrative tasks such as registration/renewal/termination of FWCMS, Insurance, processing of visa for cancellation or endorsement, arrange for FOMEMA Check-up.
- Monitor and track closely all passport renewal to ensure passports are renewed and available for visa renewal.
- Monitor and track closely all visas for renewal purposes and to ensure visas are renewed in a timely manner.
- Handling payroll processing inclusive of the timely submission of all statutory reports and payments.
- Assist with the implementation of HR policies and procedures to promote a positive and productive work environment.
- Collaborate with cross-functional teams to support the overall business objectives.
- Ensure timely and accurate documentation of all customer interactions in the company's CRM system.
- Meet the Key Performance Indicator (KPI) monthly.
- Organize interviews and selection events.
- Make arrangements for the advertisement of vacancies.
- Help applicants to prepare for interviews.
- Support the HR team with administrative tasks, maintaining calendar activities, scheduling meetings, and handling employee inquiries and requests.
- Support the office administration tasks, including name card printing and distribution, replenishing office inventory, and coordinating with external parties such as cleaning services, office maintenance vendors, and suppliers.
- Conduct research on HR best practices and summarize findings for the HR team.
- Assist retail outlet staff in issues related to HR System.
- Assist in training arrangement with related department/parties by planning and evaluating department activities.
- Assist HR manager with day-to-day efficient operation of the Human Resources and in handling disciplinary issues, grievances, domestic inquiry, and dispute mediation in compliance with company policies and government regulations.
- Employee Relations
- Recruitment and Selection
- Labor Law Compliance
- Conflict Resolution
- Performance Management
- Payroll Processing
- Communication Skills
- Attention to Detail
- Organizational Skills
- Fluent in Mandarin
- Data Entry
- Negotiation Skills
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