Executive Assistant, Client Management Administration Support

6 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia DKSH Group Full time

Title: Executive Assistant, Client Management Administration Support

Location: Kuala Lumpur, MY, MY

Global Business Unit: PM

Job Function: Client Management

Requisition Number: 175643

About DKSH

DKSH's purpose is to enrich people's lives by providing access to goods, services, and insights. United by our vision to be the trusted partner, we help companies grow in Asia and beyond across our Business Units Consumer Goods, Healthcare, Performance Materials, and Technology. Delivering life-saving drugs to hospitals, bringing high-quality products to remote villages, installing technology that raises living standards, and providing new formulations for healthcare products that make life easier. These are just a few examples of how DKSH touches people's lives around the clock. We do this while helping our clients and customers grow by providing services including marketing and sales, distribution and logistics. Founded by Swiss entrepreneurs in 1865 and headquartered in Switzerland, DKSH is publicly listed and operates in 37 markets across Asia Pacific, Europe, and North America. We have over 32,000 specialists and generated net sales of CHF 11.3 billion in 2022.

Why It's Great to Work at DKSH
Join a purpose-driven company and help enrich people's lives every day. We provide reliable access to high-quality products and services, like COVID-19 vaccines, and create sustainable value for all our stakeholders, generate jobs, and give back to society. Founded nearly 160 years ago in Asia by three Swiss traders, DKSH still maintains the same entrepreneurial mindset. Be part of our diverse team of more than 33,000 people working in 37 markets across the globe. You will learn and develop both professionally and personally in a modern environment offering hybrid work arrangements. Come and meet our energetic, passionate, and purposeful team and be part of something big.

An Executive Assistant to senior management, including 2 Global Vice Presidents in the chemical industry, providing high-level administrative and strategic support. The Executive Assistant acts as the VP's right hand, managing their schedule, travel, communication, and preparation of documents/presentations. In addition to the core assistant role, there will be supporting activities related to marketing and client management.

Key Responsibilities

  1. Provide comprehensive administrative support to management team members, primarily to 2 Global Business Line VPs, including travel arrangements, hotel booking, visa process, managing calendar and daily agenda, expense reports, and correspondence.
  2. Prepare, plan, collect, and prepare materials for meetings, as well as internal and external business reviews with clients.
  3. Prepare reports, presentations, and other documents as necessary.
  4. Assist in organizing company events, meetings, and team-building activities.
  5. Research, analyse, and summarize information and data for the VP's decision-making and planning.
  6. Handle confidential and sensitive information with discretion and professionalism.

Skills and Qualifications

  1. Bachelor's degree in business administration, management, or other fields.
  2. At least 5 years of experience as an Executive Assistant, Personal Assistant, or a similar role, preferably for a senior executive.
  3. Excellent verbal and written communication skills, with the ability to communicate effectively and professionally with diverse audiences.
  4. Strong organizational, time management, and problem-solving skills, with the ability to prioritize and multitask in a fast-paced and dynamic environment.
  5. High proficiency in Microsoft Office – mainly in creating impactful PowerPoint presentations and a good working knowledge of Excel is essential.
  6. Exceptional attention to detail, accuracy, and quality, commitment to high-quality work.
  7. Flexibility and adaptability to changing needs and demands of the management executive.
  8. Strong organizational and multitasking abilities in a dynamic environment.
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