Business Support Adminstrator

2 weeks ago


Kuala Lumpur, Malaysia HKA Global Full time

HKA is one of the world’s leading privately owned, independent providers of consulting, expert and advisory services for the construction, manufacturing, process and technology industries.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

**What We Offer**

Opportunity to join an international company within an open, transparent, and highly collaborative team with a great working culture.

Join an enthusiastic, close knit and high performing team to provide support within HKA nationally and globally.

Flexibility and the opportunity to develop your career working in an exciting and diverse environment.

**The Opportunity**

We are seeking a highly organised and detailed-oriented professional to join the APAC Business Support team. Based in the Kuala Lumpur office, you will be part of a team that supports business leaders and the management of their teams within APAC.

**Role and Responsibilities**:

- Managing a shared inbox, juggling priorities and taking ownership of allocated tasks
- Preparing client invoices, managing aged debts, timesheet management, and expense claim coordination and processing
- Project administration, including running conflict checks, creating proposal codes, set up and system management of projects
- Facilities management, including liaising with Building Management
- Providing assistance to colleagues with creating and formatting documents including CVs, proposals, templates, and reports
- Organising new starter inductions, recording and tracking leave, and coordinating travel requests.
- Shared reception responsibilities including answering phone calls and greeting guests to the office
- Handle confidential information with discretion and maintain a high level of professionalism at all times.

**Skills and Experience**
- Proven experience in a similar role, supporting senior leaders in a fast-paced environment.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines.
- Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels of the organisation.
- Ability to work independently and as part of a team, with a positive and proactive approach to problem-solving.

**Close date: 9 June 2024**

At HKA we recognise our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.



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