Executive Secretary

4 weeks ago

Kuala Lumpur, Malaysia FirstWorks Group Sdn. Bhd. Full time

**Position Overview**:
We are seeking a highly organized and efficient **Executive Secretary** to provide administrative support to the Group Executive Director of our company in Malaysia. The Executive Secretary will play a crucial role in managing the Director's office operations, handling correspondence, scheduling meetings, and ensuring smooth communication with internal and external stakeholders.

Key Responsibilities:

- **Manage the Group Executive Director's calendar, including scheduling appointments, meetings, and travel arrangements.**:

- Coordinate all aspects of travel for the Director, including booking flights, hotels, transportation, and other accommodations as needed.
- **Ensure all travel arrangements are made efficiently, taking into account the Director's preferences, schedules, and budgetary considerations.**:

- Prepare detailed itineraries for travel, including meeting schedules, contact information, and relevant documents.
- **Anticipate and address any potential travel-related issues or changes, providing timely updates and alternative solutions as necessary.**:

- Handle expense reporting and reimbursement processes for the Director's travel and accommodations.
- **Maintain up-to-date records of travel expenses, budgets, and travel preferences for future reference.**:

- Coordinate with internal departments and external partners to facilitate travel-related logistics and arrangements.
- **Provide administrative support to the Group Executive Director's office, including handling correspondence, preparing documents, and managing filing systems.**:

- Assist with personal tasks and errands for the Group Executive Director, as required.

**Qualifications and Experience**:

- Bachelor's degree in Business Administration, Secretarial Studies, or related field.
- Additional certifications in office management or executive assistance are a plus.
- Proven experience as an executive secretary, personal assistant, or similar role supporting senior executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong attention to detail and accuracy in all work, including correspondence, document preparation, and scheduling.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
- Discretion and confidentiality in handling sensitive information and executive matters.
- Ability to work independently with mínimal supervision, while also functioning effectively as part of a team.
- Flexibility and adaptability to changing priorities and demands in a fast-paced environment.
- Fluency in English and Malay languages, both written and verbal.

Pay: RM4,000.00 - RM7,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay
- Yearly bonus

Application Question(s):

- Do you possess any certifications in office management or

executive assistance?
- How many years pf experience you have in Secretarial related work?

**Education**:

- Bachelor's (preferred)

**Language**:

- English (required)

  • Personal Assistant/secretary

    3 weeks ago

    Kuala Lumpur, Malaysia Eastern Executive Sdn Bhd Full time

    To assist and provide high level confidential support to the Director’s business matters by providing a full secretarial and administrative service. - Provide high-level administrative support to the executive team and various departments within the company. - Coordinate daily schedules and appointments and provide assistance during client engagement...

  • Icsa Secretarial Executive

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: ICSA Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is a Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate secretarial/ICSA graduate to assume the role of Secretarial Executive. **The...

  • Corporate Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    Position: Corporate/Company Secretarial Executive:- Salary: RM :- Work location: City center (5-day week), Kuala Lumpur.IntroductionOur client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Company Secretarial Executive.The...

  • Corporate Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    Position: Corporate Secretarial Executive:- Salary: RM :- Work location: City center (5-day week), Kuala Lumpur.IntroductionOur client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Corporate Secretarial Executive.The...

  • Executive Secretary

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia FirstWorks Group Sdn. Bhd. Full time

    Position Overview:We are seeking a highly organized and efficient Executive Secretary to provide administrative support to the Group Executive Director of our company in Malaysia. The Executive Secretary will play a crucial role in managing the Director's office operations, handling correspondence, scheduling meetings, and ensuring smooth communication with...

  • Executive Secretary

    4 weeks ago

    Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a public listed company. about the role They are currently looking for an Executive Secretary to CEO to join them. Your responsibilities include but are not limited to the following: Manage executive schedules, including arranging appointments, meetings, and travel itinerariesPrepare and distribute correspondence, memos, and...

  • Executive Secretary

    1 month ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a public listed company. about the role They are currently looking for an Executive Secretary to CEO to join them. Your responsibilities include but are not limited to the following: Manage executive schedules, including arranging appointments, meetings, and travel itinerariesPrepare and distribute correspondence, memos, and...

  • Executive Secretary

    1 month ago

    Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a public listed company. about the role They are currently looking for an Executive Secretary to CEO to join them. Your responsibilities include but are not limited to the following: Manage executive schedules, including arranging appointments, meetings, and travel itinerariesPrepare and distribute correspondence, memos, and...

  • Executive Secretary

    4 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a public listed company. about the role They are currently looking for an Executive Secretary to CEO to join them. Your responsibilities include but are not limited to the following: Manage executive schedules, including arranging appointments, meetings, and travel itinerariesPrepare and distribute correspondence, memos, and...

  • Company Secretarial Executive

    4 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **[ICSA CORPORATE SECRETARIAL POSITION]** - ** Position: Company Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company...

  • Executive - Corporate Secretarial

    4 weeks ago

    Kuala Lumpur, Malaysia Agensi Pekerjaan ASK Resources Sdn. Bhd. Full time

    **Client's info**: Client are currently looking for an organized and detail-oriented Corporate Secretarial Executive to join our team. If you're seeking a challenge and a broad experience in corporate secretarial affairs, search no more! **Responsibilities**: - Maintaining and updating clients' secretarial records - Recording meeting minutes for clients...

  • Company Secretarial Executive(Icsa)

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Company Secretarial Executive.** - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur, WPKL.** **Introduction** Chrisjac is an established recruitment firm,servicing corporate clients in Malaysia for close to three decades in staffing industry. As part of providing value-added recruitment services to our long...

  • Company Secretarial Executive

    4 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Company Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Company...

  • Corporate Secretarial Executive

    3 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Corporate Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of...

  • Corporate Secretarial Executive

    2 weeks ago

    Kuala Lumpur, Malaysia Chrisjac Recruitment Services Full time

    **Position: Corporate/Company Secretarial Executive.**: - **Salary: RM 3500-4500.**: - **Work location: City center (5-day week), Kuala Lumpur.** **Introduction** Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of...

  • Executive Secretary

    2 weeks ago

    Kuala Lumpur, Malaysia R Ventures and Development Group Sdn Bhd Full time

    **Key Responsibilities**: **Executive Secretary Duties**: - Provide administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence. - Prepare reports, presentations, and documents as required by the executive team. - Coordinate travel arrangements, including booking flights, hotels, and...

  • Secretary

    3 weeks ago

    Kuala Lumpur, Malaysia MSP Hitect Sdn Bhd Full time

    Job: Secretary to CEO performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.Ensuring meetings are effectively organised and minuted....

  • Secretarial Assistant/executive

    6 days ago

    Kuala Lumpur, Malaysia Berjaya Full time

    **Company** : Berjaya Corporation Berhad **Position** : Secretarial Assistant/Executive **Closing Date** : 5 May 2024 Job Responsibilities - To provide support to the Company Secretarial team in all aspects of company secretarial duties and functions and to ensure compliance with the relevant statutory requirements, regulations and guidelines. - Assist in...

  • Executive - Corporate Secretarial

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan ASK Resources Sdn. Bhd. Full time

    Client's info:Client are currently looking for an organized and detail-oriented Corporate Secretarial Executive to join our team. If you're seeking a challenge and a broad experience in corporate secretarial affairs, search no moreResponsibilities: Maintaining and updating clients' secretarial records Recording meeting minutes for clients and distributing...

  • Secretarial Assistant/executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Berjaya Full time

    Company : Berjaya Corporation BerhadPosition : Secretarial Assistant/ExecutiveClosing Date : 5 May 2024Job Responsibilities To provide support to the Company Secretarial team in all aspects of company secretarial duties and functions and to ensure compliance with the relevant statutory requirements, regulations and guidelines. Assist in the organizing and...