Document Control Support

3 weeks ago


Kuala Lumpur, Malaysia Aurora Talent Full time

Job type:
Contract

Contact name:
Jasmine Haqueen

Job ref:
33612

Published:
about 2 hours ago

**DOCUMENT CONTROL SUPPORT**

**Key Responsibilities**
- Document Interface Management - Collaborate with internal and external stakeholders to facilitate the release of documents, ensuring that technical clarifications are addressed promptly and accurately.
- Master Document Register - Maintain the master document register by updating it with the latest document versions, revisions, and relevant metadata. Ensure accuracy and completeness of information.
- Pending Document Notifications - Inform relevant stakeholders about pending documents and their expected release dates, keeping all parties informed about the document status.
- Quality Control - Perform general quality control checks on documents, ensuring proper formatting, labelling, and dating. Conduct squad checks to ensure accuracy and consistency.
- Document Release - Coordinate the release of approved documents, ensuring they are distributed to the appropriate parties and stored in designated repositories.
- Document Tracking - Implement and maintain systems to track and monitor the movement of documents, ensuring traceability and accountability.
- Collaborative Communication - Foster effective communication with project teams, departments, and external partners, addressing document-related queries and providing necessary support.
- Documentation Procedures - Ensure adherence to established document control procedures, suggesting improvements when necessary to enhance efficiency.
- Software Utilization - Utilize document control software to manage and organize documents, ensuring seamless access and retrieval.
- Archiving - Support the archiving process by categorizing and storing documents according to retention policies and project requirements.
- Reporting - Generate regular and ad-hoc reports on document status, distribution, and any issues that arise during the document control process.

**Qualifications and Requirements**
- 1 to 3 years of experience in document control or related administrative roles.
- Strong organizational skills and attention to detail.
- Proficiency in using document management software and Microsoft Office suite.
- Excellent communication skills to effectively interact with different stakeholders.
- Ability to work in a collaborative team environment.
- Strong time management skills and ability to prioritize tasks.
- Basic understanding of document formatting and labelling standards.
- Familiarity with document control procedures and best practices.
- Problem-solving skills to address document-related challenges.

High level of integrity and discretion when handling confidential information.


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