Admin/operations Assistant

2 weeks ago


Sepang, Malaysia Malaysia Airports Holdings Full time

**Date**:10 Mar 2023

**Location**: Sepang, 10, MY, 64000

**Company**:Malaysia Airports Holdings Berhad

**PSOITION GENERAL SUMMARY**

The scope of the Non Aero Commercial Admin Ops Asistance encompasses the follow-through activities of the commercial operations and activities of all business under his/her area of coverage. This area of coverage is in respect of the enforcement, communications, local authorities, financial and system, and legal requirements.

**ESSENTIAL POSITION FUNCTIONS**
- Ensure reliability and effectiveness of enforcement activities / Inspection on retail, F & B and tenancy ( Operational requirement, Timely Reporting, Reminders updated and communication etc )
- Achieve the timely inputs of all RE Modules under the SAP Applications including compliance, of operational rating and billing.
- Compile and record all operational compliances, reports and customer feedbacks.
- Assist in site visit i.e tendering process, ASQ, IMS, Internal audit, collaboration of internal joint inspection, reinstatement.
- Assist superior in realizing the targeted goals and objectives set the company.
- Compile and update (when is necessary) all data/information and maintain database of all partners.
- Liaise closely with the Commercial Division
- As requested by superior from time to time.

**Key Challenges**:

- Ensuring enforceability of the commercial activities at KLIA and klia2 airport and inspection for four (4) times for all partners.
- Ensure commercial activities at KLIA airport in compliance with company policies and procedures.
- Supporting the Head / Executives of Non Aero Commercial Operations Malaysia Airports (Sepang) on planning and commercial operational related matters.

**Working Relationship**:
**WHO**

**FROM**

**PURPOSE**
- Senior Manager Terminal/Manager/Duty Executive
- Terminal Division
- Waste recycles
- Waste Area
- Cleanliness behind tenant’s outlets, escape route, requesting temporary location for tenants, relocation, signages, CCTV location, passengers walkway
- Building Services
- Engineering
- Site visit on operational issues i.e. leaking, air conditioner, clogging, make good hoarding and visual, repair and maintenance spaces, reinstatement and handover of outlets etc
- Senior Manager/Manager ECC/AOCC
- ECC/AOC
- Closely liaise with ECC/AOC on any operational issues assistance
- Technical Unit
- UTW
- Time to time PTW permit audit, assist coordination with technical team UTW
- Safety & Health Officer
- SHE/DCC
- Assist auditors on site visit for SIRIM - QMS/EMS/OHSAS: ISO 9001:2015, ISO 14001:2004, OHSAS 18001:2007
Site visit on Incident / accident involving staff and passenger
- Enforcement Unit
- Local Authorities i.e KKM, MPS, DCA, BOMBA
- Assist on site on Business license, KKM house card, annual fire certification
- Tenant
- Tenant
- Site visit, meeting, inspection and enforcement activities, briefing on new requirement
- Commercial Services
- Commercial Services
- All commercial related facilities
New spaces offered, meeting new tenant
- briefing operational compliances
Termination of contract - reinstatement, handover of spaces

**Dimension**:
**Competencies**:

- Collaboration- Commercial Orientation- Customer Centricity- Develops and Empowers- Driving Excellence**Skills**:

- Must have good understanding and experience in Commercial perations
- Must have good communication
- A self-starter with strong interpersonal skills who can communicate effectively in a multi cultural environment.
- A team player who can build positive relation at all levels.
- Result oriented.

**Relevant Industries**:
**Education**:

- SPM with Credit in Bahasa Malaysia and Pass in English and Mathematics

**Job Segment**:Operations Manager, Internal Audit, Compliance, Database, Temporary, Operations, Finance, Legal, Technology, Contract



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