Assistant Manager, Aero
6 months ago
**Reports To**:
- Manager, Aero & Interline
**Position Summary**:
- Assistant Manager Aero & Interline is responsible to plan, lead, direct, manage and control Aero & Processing teams, promote continuous improvement and align the function and processes to business need and company’s direction with compliance to corporate governance, company processes & procedures and regulatory requirements.
**Key Accountability**:
- Manage and supervise Aero & Interline Processing Team to ensure that payables are accounted accurately and timely.
- Guide & implement continuous improvement and automation to ensure timely & accurate processing adequate internal control and adherence to Corporate Governance
- Manage the end to delivery of the invoice processing activities by ensuring the staff adheres to the service levels and KPIs.
- Ensure reconciliation perform and being monitor/tracked.
- Monitor and handling audit issue and ensure corrective action taken.
- Investigate errors / disputes and take corrective action to ensure appropriate service delivery. Ensure follow up and escalation to Business Unit execute as per KPI/SLA.
- Continuously review, evaluate, and benchmark against available system solutions and other shared services providers to achieve a Global Shared Service Standard (Invoice Processing and PTP processes)
- Monitor GL Balances and ensure ageing/reconciliation as per KPI.
- Responsible to support the accrual transactional activities (daily and month end closing) that enable accounting activities are performed accurately and timely and in compliance with SLA between stakeholders and accounting standard. Preparing reconciliation/review of DOC charges and handle any adjustment of any variances.
- Liaison with Business Functional Lead/GP/IT and vendor to handle the contract maintenance and develop the pricing engine for Smart DOC.
- Investigate errors / variances and take corrective action in Flight Order to ensure appropriate service delivery and accurate record.
- Reconcile Vendor Statement of Accounts on a timely basis and monitor outstanding invoices and issue to be resolve.
- Ensure timely payments within the credit term, ensuring early payment discounts are achieved and prevention of late penalty charges.
- Review and approvals/counter-approval of invoices within authority limit
- Act as a pro-active leader to provide staffs with operational standards and provide leadership, coach and develop staff/peers within the section to have sufficient and competent knowledge and skills to carry out their responsibilities.
- Lead in AP process improvement, automation and streamlining across HQ, subsidiaries and stations, with compliance to corporate governance, company processes & procedures and regulatory requirements.
- Ensure interline Misc Inward billing processed timely and in compliance with IATA timelines.
- Managing the Flight Order Operations (Trip Record and Smart DOC) and ensure cost/invoice are being captured properly.
- Drive collaboration with other business units to ensure measures to improve controls over invoice processing are embedded in their respective departmental policies & procedures.
- Drive for business process improvement and automation and Business partnering with different client entities to ensure adequate service levels to all stake holders.
**Qualifications**:
- Degree in Accounting/ Finance and/ or professional qualification (ACCA, ICAEW, CPA, MIA, etc.)
- 4-5 years working experience
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