Secretary & Admin Assistant
4 weeks ago
1. Follow company policies and system. 2. Handle a full set of accounting, i.e. invoices, receipt, payment voucher, purchase order, purchase requisitions, requests for payment compile, prepare, and enter data into a system. 3. Maintain confidential company profits, direct costs, accounts, company clients and contacts, confidential records and files, maintain hard copy and electronic filing system; maintain records of decisions and others 4. Maintain accurate and up-to-date office files, records and logs for assigned areas. Develop, prepare, monitor various logs, accounts, files for current and accurate information including manual and computer logs of documents. 5. Perform a variety of administrative responsibilities and clerical duties in support of assigned by management. 6. Setup and coordinate meetings and conferences, schedule appointments, meeting with vendors and suppliers. 7. Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings, coordinate and arrange special events as assigned. 8. Answer telephones, meet and greet clients and visitors, Setup and coordinate meetings and conferences. 9. Taking care, tidy, arrange office and operate a variety of office equipment, collect and maintain PC inventory. 10. Participate with special projects as assigned, assist in planning, coordinating and implementing assigned programs and events, assist in monitoring assigned programs. 11. Designing training outlines, flyers, and process a variety of documents and forms including reports, correspondence, memoranda, agenda items, agreements, assist in designing and producing informational handouts; copy, disseminate and post documents and information as appropriate. 12. Plan and organise MD’s work schedule to maximise her use of time, allowing adequate time for meetings to ensure that her day runs smoothly and she has achieved all she has planned 13. Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing Director. 14. Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format 15. Must project a professional image at all times, punctual for work, meeting and training, positive work attitude and behavior. 16. Other duties as assigned by the management from time to time
GLOBAL INFOSKILLS SDN BHD (GISB) is a diversified training and consultant company, specializing in corporate training, as well as personal development training, and is focused on improving people’s skills through training and consultancy. GISB, founded in 2006, has been fast growing and is expected to expand ambitiously with upcoming projects in established bases. VISION: to be a global one stop training solutions company MISSION: to provide excellent and high quality professional services to serve the market demand and cater to the special needs of our customers, whilst keeping your cost affordable. STRATEGY: to achieve our mission by ensuring comprehensiveness, quality and reliability, relevance and practicality in the range of services and products that we offer. Our VALUES are: Have a “can-do” attitude and drive to get the job done. We are committed to enhancing the lives of our team members by continually striving for excellence in all that we do. Lifelong learning allows us to continuously adapt to our ever changing business world.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
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