Event Coordinator
6 months ago
SKOP KERJA (EVENT COORDINATOR)
Sebelum Event (pre-event)
1. Melihat dan menilai kepada jenis, saiz, lokasi event yang mahu dianjurkan.(jika berkenaan)
2. Memeriksa/audit perkakasan dewan (keseluruhan dewan)dan
memberi laporan kepada Pengurus Operasi/Penyelia Dewan.
3. Mendapatkan maklumat jelas berkenaan floor majlis
daripada client.(walaupun DJ/Emcee telah berkomunikasi dengan client)
4. Memberi taklimat kepada “tuan rumah” majlis mengenai patuhan S.O.P yang telah ditetapkan oleh kerajaan atau pengurusan.(jika ada)
5. Membuat perancangan "draft" bagi keperluan event
tersebut. Memahami format dan tema untuk event
tersebut.(jika berkenaan)
6. Menyenaraikan keperluan untuk penganjuran event
tersebut.(jika ada)
7. Membuat perancangan logistik, konten dan kewangan event
tersebut.(jika ada)
8. Menyediakan unjuran kewangan berdasarkan quotation yang
diterima. (jika ada)
9. Menyediakan beberapa pilihan untuk dibentangkan kepada
client, berdasarkan bajet yang disediakan.(jika ada)
10. Memeriksa dewan dari segi kebersihan (tempat
majlis/surau/tandas/fitting room/ holding room), kelancaran system audio visual,keperluan teknikal dan perkakasan dewan.
11. Memastikan sistem S.O.P masih diboleh pakai untuk majlis yang akan berlangsung terutama thermometer, kod bar (My Sejahtera), penanda/sticker penjarakan sosial dan sanitizer.(jika berkenaan)
12. Perlu hadiri mesyuarat setiap hari Selasa bersama team marketing/sales dan team operasi bagi membincang/kenalpasti setiap perjalanan majlis untuk minggu tersebut. Mesyuarat tersebut mengandungi tarikh majlis, nama dewan, jumlah tetamu, menu makanan dan perancangan majlis serta checklist yang perlu dititik beratkan.
13. Liase dengan team Décor jika terdapat perubahan dari segi warna bunga pelamin/walkway/arch dan backdrop pelamin serta dekorasi dewan.
Semasa Event (at-event)
14. Memberi taklimat atau maklumat berkenaan majlis kepada semua krew event (waiter,dj/emcee,in-house staff) yang terlibat.(sebelum atau semasa event bermula)
15. Memastikan semua krew terlibat berada di lokasi
masing-masing mengikut waktu yang telah ditetapkan.
16. Menguruskan event mengikut perancangan yang dibuat.
17. Memastikan majlis berjalan mengikut aturcara yang
telah ditetapkan.
18. Memastikan setiap keperluan event ada.
19. Menjadi Event Coordinator pada hari kejadian.
20. “Memperkenalkan” menu-menu di meja buffet dan sudut teh/bubur kepada tuan rumah/waris terdekat.
21. Memantau semua krew.
22. Memastikan semua tetamu menerima layanan selayaknya.
23. Memastikan event berjalan lancar.
24. Menguruskan kekangan/masalah atau cabaran yang hadir
dengan membuat keputusan untuk meneruskan acara.
25. Memastikan team katering datang tepat pada waktu bersama makanan yang lengkap serta cukup kelengkapan katering.
26. Memastikan team waiter cukup dan tahu tugas serta kedudukan masing-masing dan mematuhi S.O.P.
27. Sentiasa memantau dan pastikan krew event dan tetamu mematuhi S.O.P.
28. Memastikan makanan mencukupi sebelum majlis bermula.
Selepas Event (post-event)
1. Menyediakan laporan event atau penilaian majlis.
2. Mendapatkan maklumat feedback event daripada client.
(Laporan bertulis dan temu bual bersama pengantin dibuat melalui rakaman video bagi tujuan promosi di FB/IG).
3. Memastikan keadaan dewan bersih dan teratur selepas
event.
4. Pastikan tiada kerosakan berlaku dalam dewan yang
berpunca daripada client/tetamu (seperti pasu pecah,perkakasan dewan rosak, kerusi patah dan sebagainya). Jika ada, security deposit client hendaklah di “hold” terlebih dahulu dan memaklumkan kepada client kerosakan tersebut dan seterusnya merujuk kepada H.O.D dan Bahagian Akaun berapa jumlah yang harus ditolak daripada security deposit tersebut. Duit denda tersebut hendaklah diserahkan kepada Bahagian Akaun.
5. Menyediakan laporan kewangan event.Memastikan dokumen kewangan lengkap dan di failkan dengan
baik.(jika ada)
6. Menjaga hubungan baik dengan client.
Perkara penting yang harus Event Coordinator “bear in mind”:
Kebanyakan daripada tugasan Event Coordinator adalah bersifat teknikal & memerlukan kemahiran merancang disamping melihat apa yang bakal berlaku sebelum, semasa dan selepas hari kejadian dan membuat keputusan yang tepat dan cepat.
Segala maklumat feedback daripada pengantin atau pihak pengantin hendaklah dibentangkan dan dibincangkan dalam mesyuarat “post-mortem” bagi mengenalpasti kelemahan yang boleh diperbaiki dan ditingkatkan pada masa akan datang.
“Post-mortem”;
“Post-mortem” diadakan selepas selesai sesuatu majlis bagi mengukur tahap kejayaan majlis. “Post-mortem” juga diadakan untuk mencari punca kelemahan serta cara-cara mengatasinya bagi majlis akan datang. “Post-mortem” tidak akan mendapat kerjasama dari pihak yang terlibat seandainya digunakan untuk mencari kesalahan seseorang.
**Job Types**: Full-time, Permanent
**Salary**: RM200.00 - RM2,500.00 per month
**Benefits**:
- Opportunities for promotion
**E
-
Event Support Specialist
8 months ago
Shah Alam, Malaysia Event Plus (M) Sdn. Bhd. Full time**Responsibilities**: **Event Coordination**: - Collaborate with event organizers to understand their requirements and provide guidance on logistics, timelines, and available resources. - Assist in planning and executing various aspects of events, including venue selection, catering, transportation, audiovisual arrangements, and other event-related...
-
Event Coordinator
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timePosition: Event Coordinator **Responsibilities**: - Plan, organize, and execute events, from conception to completion - Develop event concepts, themes, and objectives - Manage event budgets and negotiate contracts with vendors - Coordinate logistics, including venue selection, catering, transportation, and accommodations - Oversee the setup, operation, and...
-
Event Coordinator
7 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full time**Responsibilities**: - Prepare proposals for corporate events. - Understand the requirements for every corporate event. - Assist in ad/hoc initiatives and projects delegated by management. - Manage all event details (design, arrangement, decoration, catering, entertainment, transportation, equipment, etc.). - Manage and supervise the event on the day of...
-
Event Coordinator
6 months ago
Shah Alam, Malaysia Ideal Convention Centre Sdn Bhd Full timeTo plan, coordinate and execute events. - To support the sales team with any event requirement and attend client pitch meeting. - Identify client requirement and expectation for each event. - Manage all event set-up, tear down and follow up process. - Conduct final inspection on the day of event to ensure everthing adheres to client...
-
Events Coordinator
6 months ago
Shah Alam, Malaysia MAHNAZ RETAIL SDN BHD (Mahnaz Food) Full timeSupport Events & Catering Manager in attending to all event enquiries and follow up. - To liaise with and coordinate events with the respective restaurant outlet. - To work and assist the Marketing team for collaterals required for the sales of events. - To perform any other tasks that may be put forward by the Events & Catering Manager. **POSITION...
-
Event Coordinator/supervisor
6 months ago
Shah Alam, Malaysia SUZUKI MALAYSIA SDN BHD Full time**JOB DESCRIPTIONS** - Assist the Company events and activities such as Ride The Raider and etc. - Assist the Executive to coordinate all the event operations. - Assist in planning events from start to finish in line with project objectives and requirements. - Assist in the implementation of events strategies to maximize participation attendance and...
-
Event Coordinator
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeResponsibilities: - Prepare proposals for corporate events. - Understand the requirements for every corporate event. - Assist in ad/hoc initiatives and projects delegated by management. - Manage all event details (design, arrangement, decoration, catering, entertainment, transportation, equipment, etc.). - Manage and supervise the event on the day of...
-
Event Coordinator
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeJOB RESPONSIBILITIES: - Prepare proposals for corporate events. - Understand the requirements for every corporate event. - Assist in ad/hoc initiatives and projects delegated by management. - Manage all event details (design, arrangement, decoration, catering, entertainment, transportation, equipment, etc.). - Manage and supervise the event on the day of...
-
Corporate Event Coordinator
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeJOB RESPONSIBILITIES: - Prepare proposals for corporate events. - Understand the requirements for every corporate event. - Assist in ad/hoc initiatives and projects delegated by management. - Manage all event details (design, arrangement, decoration, catering, entertainment, transportation, equipment, etc.). - Manage and supervise the event on the day of...
-
Event Coordinator
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeJOB RESPONSIBILITIES: - Prepare proposals for corporate events. - Understand the requirements for every corporate event. - Assist in ad/hoc initiatives and projects delegated by management. - Manage all event details (design, arrangement, decoration, catering, entertainment, transportation, equipment, etc.). - Manage and supervise the event on the day of...
-
Event Coordinator
6 months ago
Shah Alam, Malaysia SIDAH CATERING SERVICES (M) SDN BHD Full timeBertanggungjawab sebagai ketua di majlis koperat / perkahwinan. Memantau pekerja dan keadaan majlis serta berkomunikasi dengan baik bagi pihak syarikat. **Job Type**: Part-time **Benefits**: - Flexible schedule **Experience**: - Events management: 1 year (preferred) - Customer service: 1 year (preferred)
-
Marketing & Event Coordinator
6 months ago
Setia Alam, Malaysia SORENTO SDN BHD Full timeWe are looking for a highly organized and detail -oriented Marketing & Event Coordinator to join our team! **Requirement**: - Strong Organization skill - Highly attention to details - Ability to handle multi task - Good problem solving skills - Posses own transport - Able to travel around Malaysia **Responsibilities**: - Develop and coordinate a...
-
Junior Event Coordinator
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeResponsibilities: - Assisting the events team with a high number of events, ranging from small meetings to award ceremonies. - Accompanying events manager to both internal and external events. - Promoting events across all social media platforms. - Supporting the events manager with logístical and administrative support. - Sourcing the list of suppliers,...
-
Assistant Event Manager
7 months ago
Shah Alam, Malaysia BANGSAWAN.SG Full timeAs an Assistant Event Manager, you will play a key role in the planning, coordination, and execution of various events. Working closely with the Event Manager and other team members, you will contribute to the success of our events by providing support in various aspects of event management. **Responsibilities**: - Assist in the planning and execution of...
-
Events Manager
6 months ago
Shah Alam, Malaysia Hilton Full timeEvents Manager With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts,...
-
Event Executive
6 months ago
Shah Alam, Malaysia ACE Edventure Group Full time_We are ACE EdVenture, developing the next generation of leaders to have Real-World Value Now! We have one mission that unites both staff and students: setting the standard in keeping with the speed of change in the world._ - With about 350 members of staff across three campuses, we have a vibrant and innovative community and are always on the lookout for...
-
Events Manager
6 months ago
Shah Alam, Malaysia Hilton Full timeWith thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of...
-
Wedding / Event Executive
6 months ago
Shah Alam, Malaysia Teaffani Catering Full timeWe are seeking a talented and passionate Wedding / Event Executive to join our team and help turn our clients' dream weddings into reality. **Job Overview**:You will play a pivotal role in coordinating and executing all aspects of weddings, from initial consultations and planning to on-site coordination and décor setup. Your creativity, organizational...
-
Internship Event Management
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeJob descriptions: - Assist full-time event coordinator/head of department with day-to-day operations and event planning. - Participate in planning committee meetings related to event equipment, venue, and etc. - Secure equipment and rentals as needed, set-up, tear-down, and help coordination of overall event execution. - Participating in event rehearsals...
-
Event Management Intern
6 months ago
Shah Alam, Malaysia Maxcis Niaga Sdn Bhd Full timeJob descriptions: - Assist full-time event coordinator/head of department with day-to-day operations and event planning. - Participate in planning committee meetings related to event equipment, venue, and etc. - Secure equipment and rentals as needed, set-up, tear-down, and help coordination of overall event execution. - Participating in event rehearsals...