Admin Support
4 months ago
Ensuring all the data (i.e. sales / customer information/ project delivery/ planning and scheduling/ project documents) in the systems are updated and correct. - Planning of assessments in advance for at least 3 months (this includes the requests received from other countries and other areas as well as sending request to other countries). - Communication and confirmation of projects with clients and assessors. - Confirming the details in the scheduling system. - Updating the details of time spent by assessors / specialists / technical experts etc. for each project in system. - Ensuring the reporting is done by the assessors on time for the completed projects. - Administrative work for the arrangement of any event, training, seminar etc and travel arrangements for overseas visitor / auditor etc. - Processing of the expense claims for the subcontractors and company assessors. - Preparing and getting signed agreements of the contracts with all subcontractors on annual basis. - Providing the draft of Certification proposal and follow up for approvals. - Providing the draft of agreements. - Communication with customers to receive the quotation request form, arrangement of meeting between technical persons and customers, follow up with customers to update the status. - Issuing invoices, confirming the payments and balances. - Monitoring and reporting the status of projects and delivery. - Any other necessary administrative work related to activities / projects. - Any other work assigned as and when is required as per the line manager. SKILLS/COMPETENCIES/EXPERIENCE - Diploma or equivalent. - Work experience in managing customers / clients and working with teams in different cultures (i.e. other Asian colleagues). - Experience in planning and sales support will be an added advantage. - Based in Malaysia (KL) - Contract basis: 9months
ASIA RECRUIT MANAGEMENT offers support services to various clienteles ranging from small to large multinational organisations representing various industries such as oil & gas, technology, banking & finance, healthcare, manufacturing, construction, logistics/transportation, call centre and many more with specialisation in the areas of Engineering, Information Technology (IT), Sales & Marketing, Customer Service, Finance & Accounting, HR & Administration, Top Management & Corporate Strategy.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
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