Executive, Customer Service(Preferred Warehousing&

3 weeks ago

Subang Jaya, Malaysia PM Access World Sdn Bhd Full time

**Summary of Role**:
Arrange and coordinate all import and export shipping matters according to clients’ requirements. Coordinate with various shipping and forwarding contractors and internal warehouse operations to support timely receipt and delivery of shipments to customers. Fulfil orders and generate reports using the Company’s in-house warehouse management system. Collaborate with finance department to ensure timely and accurate billing.

**Account Management**:

- Attend to customer inquiries in coordination with the Commercial and Customer Service Manager and manage Customer's expectation.
- Trouble shooting/solving of daily operations issues.
- Escalate any customer’s complaints to the Team Leaders or Customer Service Manager.
- Timely and error free processing of customer’s instructions such as warranting, title transfer and warehouse receipt.

**Planning and Co-ordination**
- Prepare Work Order Instructions for on-site warehouse teams and follow up till completion of the job.
- To escalate any claims, disputes etc. to Team Leaders or Customer Service Manager.
- Assist on ad-hoc reporting matters or any other assigned task given by Team Leaders.
- Monitor closely to the progress of work orders and keep the customer informed on regular basis.
- To verify and check the logistics documents (such as draft BL or packing list) from LSP before forwarding to the customers.

**Exchange Compliance**
- To ensure parcels for warranting are in compliance with LME regulation. To liaise closely with Operations and Exchange Compliance Manager.

**System Data and Inventory**
- To update the Logistics system.
- To send inventory report to customers and banks on regular basis. Report to be checked by Team Leaders before sending to external parties.

**Costing and Billing**
- Timely and accurate billing to customer.
- To ensure job costing is completed in CLS8 and review job budget with consideration of additional charges.
- Engage with customer to ensure timely payments to AR invoices. Target to minimize ageing payments that are more than 30 days.
- To ensure Job Costing is up to date once the job is completed. Include provision in the job costing sheet if foresee unexpected charges.
- To inform customer timely for additional charges incurred.
- To clarify timely on the LSP invoices to ensure accurate AP payments from Finance department.

**Job File Management**
- Maintain accurate documentation and filing.
- To indicate/update the cover file with detail job information.

**General**
- Any other tasks or assignments as may be assigned from time to time.

**Requirements**:

- Minimum Diploma in Logistics and Supply Chain management.
- Relevant working experience preferred with SI, BL, booking carrier, import/ export and B&C is encouraged to apply.
- Experience in import/export procedure and documentation.
- Demonstrated warehousing and logistics operations expertise.
- Ability to work on cross-functional and multicultural teams.
- Meticulous, responsible and positive work attitude.
- Mature and able to work independently with mínimal supervision.
- Excellent communication and analytical skills.
- Able to handle company information with confidentiality and discretion.
- Proficient with Microsoft Office.
- Proficient in both spoken and written English. Able to speak in Mandarin is advantage.
- Able to perform effectively in a high pressure and fast paced working environment.

**Reminder**:
**Salary**: From RM2,500.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you willing relocated in One City Subang Jaya?
- How many years customer services experience in Logistic/ warehousing?
- Do you handle SI, BL, booking carrier, custom declaration or ZB Form before?
- Do you handle import or export shipment?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Logistic/ warehousing: 2 years (preferred)

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