Admin Executive

2 weeks ago

Kuala Lumpur, Malaysia Aon Corporation Full time

Admin Executive

**We are hiring Admin Executive in KL, Malaysia**

**Aon is in the business of better decisions**

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

**What the day will look like**

This position is under Aon Shared Service for Malaysia that cover the three (3) entities, Aon Insurance Brokers (M) Sdn Bhd, Aon Reinsurance & Aon Malaysia Sdn Bhd. The incumbent will be assigned to undertake the task and assignment by the Department Head of Facility Management.

**Reception Management**
- Answer incoming calls
- Attend to company business associate, Aon Colleagues (include Regional / Global)
- Ensure all visitors are register as per company protocol

**Postage Management**
- Arrange & check all outgoing courier and Pos Laju consignments for collection by Pos Laju & courier services
- Arrange parcel delivery via Pos Laju to Penang branch
- Arrange for delivery or collection of documents by outsource dispatch
- Outgoing normal mails

Receive and sort incoming & outgoing mail, courier documents, etc
- Collecting mails from building letter box daily basis & distribution of incoming mails & documents to all departments

**Office Facility & Maintenance**
- Daily check of all resource rooms supplies and pantry supplies
- Daily check and top up of hand wash in washrooms
- Daily check and top up A4 paper in resource rooms
- Attend to vendors & suppliers for deliveries to the office
- Attend and monitor contractors/vendors during repairs, servicing & maintenance work in the office
- Contact contractors/vendors for any breakdown of office equipment, air cond, electrical lighting, coffee machine, water dispenser, etc
- Assist to set-up meeting rooms and refreshment for clients/visitors meeting
- Liaison with building management on any breakdown in common areas such as lifts, washrooms, etc

**Resource support/planning**
- Supervise office cleaners on daily routine office cleaning
- Monitor usage of Crown security bins at all resource rooms
- Co-ordinate with Business departments on offsite packing, storage & disposal

**Adhoc Assignment**

The incumbent will be assigned to other ad hoc or additional task as and when if necessary.

**How this opportunity is different**

You will have the opportunity to work with internal colleagues among all 3 entities as well as externally, insurers, vendors, contractors and building management.

**Skills and experience that will lead to success**

**Education & **Qualifications/Expected Experiences**
**- **Degree and relevant working experience
- Experience in secretarial work and office administration is added advantages

**Skills & Knowledge**
**- **Computer Skills (especially in Microsoft Office - Word, Excel and Power Point)

**How we support our colleagues**

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

2541214

Job ID 78438

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