Secretary

2 weeks ago


Subang Jaya, Malaysia M.A. INTELLIGENT PARKING SDN BHD Full time

**Secretary**

**Job Description**:

- Support the Executive Chairman in the management of the Group
- Manage and organise the Executive Chairman’s office and affairs of the Executive Chairman including the management of database, proper record keeping and filing and maintaining an appropriate level of confidentiality on all sensitive information and matters.
- Monitor the progress of achievements of set goals and plans and performance indicators and prepare summaries for regular briefing and update for the Executive Chairman.
- Maintain a calendar of meetings, appointments, deliverables, renewals, travels and deadlines and ensure it reflects the Executive Chairman’s top priorities with timely follow-ups and reminders;
- Coordinate and organize meetings and events and ensure sufficient time is booked for unplanned interactions;
- Preparation and compilation of minutes of meetings and draft business reports, presentations and speeches on behalf of the Executive Chairman
- Assist and attend to all matters that the Executive Chairman is required to address. Determine priorities and ensure efficient execution and completion of assignments and tasks according to deadlines and requirements;
- Screen all incoming phone calls, inquiries, visitors, and correspondences
- Perform administrative and office support
- Maintain good relation with all departments and update the Executive Chairman of all relevant and important development within the Group as well relevant industry and world information.
Job Specification
- Possess a first degree in Business Studies, Finance, Accounting, Mass Communication, Sciences or equivalent;
- At least 3 years of working experience and experience in a broad range of secretarial and management duties;
- High level of integrity, professionalism and sound work ethics;
- Rigorous and strong logical thinking ability and comprehensive analytical judgment
- Proven ability of collaborating and communicating effectively with colleagues and various stakeholders;
- A pleasant personality and a team player with emotional maturity
- Self-motivated, responsive, with strong initiatives and results oriented;
- Strong organizational and time management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Proven ability to exercise discretion and resolve problems in a prudent and appropriate manner;
- Excellent verbal, written and report presentation skills.
- Ability to give full commitment to duties and responsibilities. Flexibility in working after office hours to ensure timeliness of deliverables and be able to work under pressure at times to handle a wide variety of activities.
- Perform Solat.

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
COVID-19 considerations:
ALL STAFF NEED TO WEAR A MASK
1 METER DISTANCE
FREQUENTLY USE THE SANITIZER

**Education**:

- Diploma/Advanced Diploma (preferred)
**Experience**:

- Secretary: 3 years (preferred)

**Language**:

- English (preferred)
- Mandarin (preferred)
- Bahasa (preferred)



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