Administrative Executive

6 months ago


Shah Alam, Malaysia DYNASYNERGY SERVICES SDN BHD Full time

**Job Description / Responsibilities**
- Monitor and evaluate the efficiency & effectiveness of service delivery methods such as hygiene services, cleaning services, security guard services, indoor and outdoor plants, drinking water, photocopier machines & etc...
- Oversee the maintenance and troubleshooting of department functions, supervise the work of junior staff.
- Coordinate, organizes office equipment maintenance, ensures that the office is clean 3 and that each staff member has the necessary supplies. Monitor office supplies and research advantageous deals or suppliers
- Handle requests, feedback and queries quickly and appropriately
- Develop and carry out an efficient documentation and filing system for both electronic and physical records
- Assist manager in conducting archiving activity, internal & external CSR activity yearly
- Ensure that all corporate or admin policies and procedures are adhered to, discuss, oversee implementation of new, and review current, documentation.
- Perform various purchasing functions; review and/or prepare bid packages for equipment or supplies; oversee the approval of admin departmental purchase orders.
- Ensure fixed assets requisition progress and movement monitoring are correctly being captured into system,
- Plan and monitor tools and equipment movement assigned to the project team, ensure the items are in good condition and always meet the assets' useful lifespan.
- Tenancy Agreement process included renewal, new requisition and termination requests.
- Conduct ISO internal and external audit activity twice-yearly
- Developing strong relationships with cross-functional teams and departments
- Managing and maintaining all admin department databases
- Assisting manager in compiling annual budget information and reports with updated and accurate data entry
- Produce professional-quality reports, presentations and briefs

**Job Specifications / Requirements**
- Excellent knowledge of MS Office
- Proficiency in English
- High level verbal and written communications skills
- Well developed interpersonal skills
- Minimum 2 years' working experience at the roles of admin lead
- Abilitv to stay calm and on-task in high-stress situations
- Ability to multitask and prioritize daily workload
- Ability to work well with all levels across the organization
- Effective speaking and listening skills

**Job Types**: Full-time, Permanent

**Salary**: RM2,800.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Shah Alam: Reliably commute or planning to relocate before starting work (required)



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