Executive Assistant

2 weeks ago


Mid Valley City, Malaysia BHP Full time

**Date**:29 Jan 2024**Job Posting End Date**:
**Job Country**:Malaysia**Job State/Province**:Kuala Lumpur**Job Location/Region**:Mid Valley City**About BHP**

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.
- About the Role- If you are a self-motivated, forward thinking executive assistant or planner who is ready to make a difference, then this is a great opportunity for you.- In this role, you will be responsible for:
- Working closely with the Group Business Services Leadership team to produce deliverables; including key monthly and quarterly reports, and other deliverables as required;
- Actively identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of leadership team;
- Consistently optimize forward planning to ensure key focus areas are addressed, preparation is managed and team/stakeholder engagement are embedded
- Supporting Business Planning throughout planning cycles;
- Preparing agendas, presentations, reports, and coordinating meeting logistics;
- Using SAP for purchasing (POs/ PRs) and expense reconciliation;
- Event management with both internal and external stakeholders; and Supporting projects and other ad hoc duties as required.
- Travel management including booking, itinerary generation and support
- About You- Experienced executive assistant who has previously supported a senior executive, ideally C-Suite with a proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables.
- Strong problem solving, communication and organizational skills will be an asset - as will your attention to detail, initiative and talent to engage with a diverse range of stakeholders.
- Advocate for leveraging digital technologies to enable collaboration and the simplification of tasks, and possess strong knowledge of office suite systems.
- Project management and budgeting skills

**About Our Process**

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

**Supporting a Diverse Workforce**

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.


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