HR/admin Executive

4 weeks ago

Kuala Selangor, Malaysia Agensi Pekerjaan Carpe Diem Executive Sdn Bhd Full time

**JOB RESPONSIBILITIES**

**Administrations**
- Managing office & factory administrations needs such as stationeries, office equipments, PPE (Mask, gloves, hair net, smock, lab coat & etc.)
- Managing entire company and workplace premises cleanliness to ensure it is maintained at all times.
- Managing SOP compliance from KKM or Government rules in terms of social distancing at work place, mysejehtera registrations and also individual registration procedure.
- Ensuring security guard's task are done according to the requirement of the Company.
- Handling work permit and visa renewal for Director.
- Adhoc admin task as assigned from time to time as when required.

**Recruitment & Selections**
- Assisting and guiding HR Executive in terms of non executive recruitment process such as supervisor, clerical, technician, line leader, operator and etc to fulfil the required amount of headcount.
- Managing outsourced agents recruitment in terms of the number of manpower (Contract) based on the seasonal demands of the Company's sales and orders to ensure it does not exceed the required amount.
- Recruitment process involves both locations in **Sungai Buloh, Selangor and also Bukit Badong, Ijok, Selangor.**:
**Payroll Management**
- Managing entire levels of payroll monthly in terms of checking and acknowledging before summiting to HR Manager / AGM for approval and proceed for payment from account & finance.
- Ensuring all payroll are processed accordingly within a given time frame and paid out on a timely manner based on Labour Law procedure.
- Mainly focussing on Executive levels and above personal filling and information updates to ensure both physical files and payroll system are updated accordingly at all times.
- Manage and ensure other personal files for non executive levels are also kept updated by the staff at all times.
- Ensuring and making sure all informations are kept in strict **Private & Confidential** in the HR Department at all times to prevent any leak out of sensitive informations which applies mainly to "Salary".
- Managing and coordinating all employees leave and attendance clock in and clock out timing.
- Manage employee and employer monthly Government Statutory Contributions payment such as EPF, Socso, EIS, Income Tax and also HRDF before the due date.
- Handling and coordinating performance confirmation process with other Head of Department and proposing if there is any room for improvement for performance wise.

**Compensation & Bennefits**
- Maintaining employee handbook record and policy to ensure it is update at all times in terms of allowance, OT calculations or any special payment required from time to time.
- Handling yearly performance appraisal that links with bonus and also increment scheme based on the performance of each employees.
- Proposing any other special allowance or payment that may required from time to time to the Management Team.

**Training & Development**
- Conducting onboarding sessions or introductory training to new hires to brief them about the Company background, policy and etc.
- Conduct any other trainings from time to time as needed such as internal trainings for employee work performance improvement.
- Arranging external trainings for selected department employees for work performance improvement and to be claimable under Company's HRDF funds.

**Employee & Industrial Relation**
- Involved in employee engagement to understand the problems faced by them at workplace and see what we can do to help and support their needs in terms of training and human development.
- Handling misconduct cases such as issue show cause letter, warning letter and etc to be kept for HR record.
- Counselling sessions to be done to employees when required from time to time.

**JOB REQUIREMENTS**
- Must have at least **5 years** experience as Human Resources Generalist or equivalent. **Preferred from Manufacturing Industry**.
- Prefered those with high sence of "**Confidentiality**" and able to keep all sensitive informations from leaking out.

**Note : This position will report directly to the Human Resources Manager / AGM of the Company and also the Director of the Company if required from time to time.**

**Salary**: RM3,000.00 - RM5,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ijok: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you have Info-tech payroll system experience?
- Expected salary?
- Notice Period?
- Willing to work at Bukit Badong, Ijok?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Human Resources: 5 years (preferred)

**Language**:

- Mandarin (preferred)

Willingness to travel:

- 75% (preferred)

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