Procurement Specialist

3 weeks ago

Petaling Jaya, Malaysia ABBVIE Full time

Primary Function / Goals / Objectives
The primary function of Procurement is to economically and efficiently purchase goods and services commensurate with AbbVie policies and objectives, while adhering to a strict standard of business ethics and integrity. Provides high levels of customer satisfaction and manages suppliers effectively.
This position negotiates, develops, and implements agreements that maximize value and support client initiatives, standardizes materials, services, and suppliers. The incumbent is responsible for establishing, articulating, and implementing sourcing strategies and not limited to individual spend categories, supplier networks mainly in Malaysia and may require to obtaining program buy-in from various functions ‘stakeholders.

This position requires a proactive approach that is: relationship orientated, customer focused, and team orientated, analytical, creative, dynamic, and demonstrative of continuous improvement.

Major Responsibilities
- Understand the Organization’s approved buying channels and contracting policy for goods and services and help to guide requestors to the appropriate buying channel;
- Conceive, initiate, develop, communicate, and manage the execution of purchasing strategies including and not limited to M&E/agencies/HR/lT categories. Possess and maintains knowledge of spend vertical with ability to develop and manage long range plans for such spend category.
- Delivers successful preferred supplier network that yield benefits to the corporation including savings, re-engineered business processes, sustainable long-term agreements and risk mitigating supply strategies. Sets aspirational targets; and helps stakeholder to understand metrics for evaluating performance. and addresses issues through appropriate channels.
- Skilled approach to execute negotiation process including information gathering and deal closure. Properly converts the negotiated deals to performance based, legally sound contracts that serve as a guide for on-going supplier management and program sustainability.
- Communicates with stakeholder groups affected by sourcing decisions by effective oral and written communication skills. Able to foster the exchange of ideas and information as well as establishing productive working relationships
- Initiates and cultivates open, honest, and beneficial relationships with colleagues and stakeholders by establishing rapport, developing an understanding of other’s needs, promotes common goals and follows through on commitments. Adapts information to stakeholder’s needs: delivers communications tailored to the needs of the receiver; uses appropriate language and level of detail for the receiver; provides specific feedback to others; writes clear executive summaries and persuasive proposals.
- Takes initiative to resolve conflicts constructively; diverts tensions away from individuals and toward work issues; Able to dig out root causes, collaborates to find mutually beneficial solutions, proposes action steps and assists in implementation. Maximizes cultural sensitivity to influence positive long-term change with sustainable benefits for the corporation.
- Uses analytical abilities to gather, analyze and establish spend baselines as a starting point for each sourcing process. In addition, they must possess the analytical abilities to perform analyses of the spend data, market data and the various supplier proposals, in order to yield fact-based decisions that address the requisite needs of the key stakeholders for the spend under evaluation.
- Timely execution of an established sourcing process for all projects. This includes all aspects of the process from initial project scope development through implementation. Identify and scope out new potential sourcing projects. Prepare scoping document to include scope and scale of project and key stakeholders.
- Managing a sourcing strategy and strategic initiatives for all Stakeholders to improve Purchasing’s overall and ultimate value.
- Responsible for compliance with applicable AbbVie policies and procedures.
- Bachelor’s Degree in Business, Finance, Economics degree. Certified Purchasing Manager (CPM)-desired.
- 2 years of total combined minimum experience required.
- Required experience : Recognized as Sourcing Authority, Project Management, Conflict Resolution, Seasoned Negotiator, Cost Analysis, Compliance, Contracting Experience, Strong Communication/Persuasion, Presentation, and Interpersonal Skills.
- Ability to lead project teams through the sourcing process and keep members focused on a fact-based conclusion without defaulting to a compromise position.
- Individual must be self-motivated with great follow-up skills and be able to work independently
- Strong organizational skills required to coordinate and manage multiple cross divisional work process and projects

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