Company Secretary Supervisor

2 months ago

Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

**Responsibilities**:
Providing the following services that will include but is not limited to the following:

- **Compliance Management**
- Ensure that the company complies with all relevant laws, regulations, and statutory requirements;
- Keep abreast of changes in legislation and update relevant stakeholders within the organization;
- Oversee the preparation and filing of statutory returns and other compliance-related documents.

**Board Support and Governance**
- Assist in organizing and preparing materials for board and committee meetings;
- Ensure that board meetings are conducted in compliance with legal requirements;
- Maintain and update corporate governance policies and procedures.

**Company Secretarial Duties**
- Manage the company's statutory registers, records, and documentation;
- Facilitate the organization of annual general meetings (AGMs) and other company meetings;
- Draft and review resolutions, minutes, and other corporate documents.

**Communication and Coordination**
- Act as a liaison between the company, its directors, and external regulatory bodies;
- Coordinate with various departments to gather information and ensure timely compliance;
- Communicate effectively with internal and external stakeholders on corporate governance matters.

**Risk Management**
- Identify and assess potential legal and compliance risks;
- Develop and implement strategies to mitigate and manage identified risks;
- Collaborate with other departments to ensure a comprehensive approach to risk management.

**Training and Development**
- Provide guidance and training to the company secretary and support staff;
- Stay updated on best practices in corporate governance and company secretarial duties;
- Conduct internal training sessions to enhance the team's knowledge and skills.

**Advisory Role**
- Advise the board and senior management on corporate governance issues;
- Offer guidance on legal and regulatory matters that may impact the company.

**Audit and Internal Controls**
- Work with internal and external auditors to facilitate audits related to corporate governance;
- Implement and monitor internal controls related to company secretarial functions.

**Record Keeping and Document Management**
- Ensure proper maintenance and organization of corporate records and documents;
- Implement and maintain efficient document management systems.

**Continuous Improvement**
- Identify opportunities for process improvements in the company secretarial function;
- Stay informed about industry best practices and recommend enhancements to existing processes.

**Additional Responsibilities**
- Other ad-hoc tasks as assigned.

**职责：**

包括但不限于以下内容:
**合规管理**
- 确保公司遵守所有相关法律、法规和法定要求;
- 了解法规变化并及时向组织内相关利益相关者更新;
- 监督准备和提交法定申报和其他与合规有关的文件。

**董事支持与治理**
- 协助组织和准备董事会和委员会会议材料;
- 确保董事会会议符合法定要求;
- 维护和更新公司治理政策和流程。

**公司秘书职责**
- 管理公司的法定注册、记录和文件;
- 促进年度股东大会和其他公司会议的组织;
- 起草和审查决议、会议记录和其他公司文件。

**沟通与协调**
- 充当公司、董事和外部监管机构之间的联络人;
- 与各部门协调，收集信息并确保及时合规;
- 在公司治理事务上与内部和外部利益相关者进行有效沟通。

**风险管理**
- 辨别和评估潜在的法律和合规风险;
- 制定和实施减轻和管理已辨别风险的策略;
- 与其他部门合作，确保全面处理风险管理。

**培训与发展**
- 为公司秘书和支持人员提供指导和培训;
- 保持对公司治理和公司秘书职责最佳实践的了解;
- 进行内部培训，提升团队的知识和技能。

**咨询角色**
- 就公司治理问题向董事会和高级管理层提供建议;
- 就可能影响公司的法律和法规事项提供建议。

**审计与内部控制**
- 与内部和外部审计师合作，促进与公司治理相关的审计;
- 实施和监督与公司秘书职能相关的内部控制。

**记录保存和文件管理**
- 确保正确维护和组织公司记录和文件;
- 实施和维护高效的文件管理系统。

**持续改进**
- 辨别公司秘书职能中的流程改进机会;
- 了解行业最佳实践并推荐对现有流程的增强。

**额外职责**
- 执行分配的其他临时任务。

**Requirements**:
**Education**
- At least a Diploma in Secretarial/ Corporate Administration or equivalent; OR
- A professional qualification under ICSA or equivalent.

**Experience**
- Four years of experience in company secretarial practice
- Prefably 1-2 years of managerial experience
- Have experience in leading a team of 3 or more

**Skills and Abilities**
- Strong team player with meticulous attention to detail and resourcefulness
- Ability to

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