Office Administration Associate

5 months ago


Kota Kinabalu, Malaysia Vinarco Full time

Job Description:
**Client**: A subsidiary of a leading oil and gas exploration and production company.

**Location**: Kota Kinabalu, Sabah, Malaysia

**Type of hiring**: 1-3 years contract

**Responsibilities**:

- Collaborate with PFLNG2 Kota Kinabalu on all issues related to Block H crew change logistics and ad hoc personnel transfers, including third party contractors working for the company on PFLNG2, as needed.
- Liaise with Labuan Warehouse/Logistic, including travel to/from Labuan, for logistics/materials coordination for Block H operations.
- Responsible for compiling all requested weekly reports, monthly forecast reports and board reports and for timely submission to senior management, both in Bangkok and Malaysia.
- Manage all essential business documents to ensure proper handling for signing, distribution and responses on behalf of the direct or indirect supervisor(s).
- Prepare relevant check requests for refunds and submit to Treasury for payment processing once approval is granted.
- Review of relevant claims and reimbursements submitted for approval.
- Archiving and indexing of office correspondence.
- Maintaining an efficient information management system, which includes maintaining master files for all outgoing and incoming correspondence for the Malaysian operations in/from Kota Kinabalu.
- Act as the tenant representative for the premises in Kota Kinabalu and communicate with the building manager for requests for weekend and holiday office access, requests for movers/contractors to access the office and requests to remove goods from the office area, request air conditioning and an elevator outside office hours, etc.
- Attend to ad-hoc requests and other duties as assigned.

**Qualifications**:

- Malaysian Sabahan with diploma in Private Secretarial Course (PSC) or equivalent
- At least 15 years of related professional experience are required.
- Previous experience serving as a government liaison will be considered.
- Mature with a pleasant personality, a positive approach at work, solid organisational abilities, and good interpersonal skills.
- A self-starter, team player, and person who thrives in a demanding and fast-paced atmosphere. Capable of working alone and with mínimal supervision.
- Highly motivated, resourceful, multi-tasks, with pleasant disposition, and can maintain a high level of trust, integrity, confidentiality.
- Excellent communication skills and good command of English and Bahasa Malaysia.
- Strong computer literacy, including knowledge of Microsoft Word, Excel, and PowerPoint.



  • Kota Kinabalu, Malaysia Brunel Full time

    **Requirements**: - Minimum Diploma in Private Secretarial Course (PSC) or equivalent and 15 years’ of related working experience. - Additional previous experience acting as government liaison will be taken into account. - Mature with pleasant personality, positive work attitude, strong organizational and good interpersonal skills. - A self starter, team...

  • Administrative Officer

    5 months ago


    Kota Kinabalu, Malaysia FOREST SOLUTIONS MALAYSIA SDN BHD Full time

    4. Duties and Responsibilities 4.1 To coordinate Committee and Board meetings. 4.2 To Monitor contract, agreement, insurances, bonds, licenses expiry and take proactive measures for renewals. 4.3 To prepare administrative correspondences such as memo, letter, minutes, and transmittal letter. 4.4 Coordinate communication between operations offices and...


  • Kota Kinabalu, Malaysia CAPITAL OFFICE AUTOMATION SDN. BHD. Full time

    SPM/STPM/Diploma/Degree (With 1 year experience, Fresh grads are also welcomed) - Good in Communication Skills - Must be Computer Literate - Can work independently - Training provided (able to work in a team) * **Job Types**: Full-time **Salary**: Starting from RM1,500.00 per month , permanent Languages: - English and Malay (preferred) Please attached...

  • Administrative Officer

    5 months ago


    Kota Kinabalu, Malaysia AirKleen Services Plt Full time

    * Assist in basic administrative/office matters - Maintain proper filing system - Follow up and attend to customers' inquiries and appointments - Issue invoice/cash receipt/quotation - Follow up on customers' payment status - And other relevant jobs Require Skill: - Good communication and interpersonal skill - Computer literate - Social Media contents...


  • Kota Kinabalu, Malaysia CAPITAL OFFICE AUTOMATION SDN. BHD. Full time

    Possess at least LCCI / Diploma - To assist in daily Admin and Accounting operations - Able to prepare accounting statement reports including monthly expenditure, accruals & prepayment schedule creditors listing and general ledger transactions - Maintain proper records and organization of filling system - Good command of English and Bahasa Malaysia, chinese...

  • Front Office

    6 months ago


    Kota Kinabalu, Malaysia Hyatt Regency Kinabalu Full time

    Summary At Hyatt, we believe in the power of belonging. We turn trips into journeys, encounters into experiences and jobs into careers. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care. Join us: - **FRONT OFFICE - TEAM LEADER** You will be responsible to assist with the efficient...

  • Audit Associate

    7 months ago


    Kota Kinabalu, Malaysia Mazars Full time

    About this position Why join us **You don’t join Mazars by coincidence, you choose Mazars**: a global school of excellence where you will be challenged to develop and grow. Come and write the rest of (y)our story with us - you’ll make friends along the way too. Mazars, the smart choice. **Embarking your career journey with us means**: - Reveal your...

  • Administrator

    5 months ago


    Kota Kinabalu, Malaysia EC Green Cycle Sdn Bhd Full time

    Requirement: 1. Minimum 5 years experience in the related job with good administrative background and able to provide high-level support to management and others related matters. 2. Experience in handling numbers of employees. Job Scope: 1. To provide effective and efficient administration and clerical support. 2. To prepare and update related reports by...


  • Kota Kinabalu, Malaysia Coway Malaysia Full time

    The position will be situated under the **Sales office **of Coway Malaysia, office based in **Kota Kinabalu**. **Job scope: - ** - General office support and information key-in. - Documentation filing, petty cash and Stock control. - Follow-up with customer enquiry and reporting works. - Ad hoc duties when required **Requirement**: - Minimum...


  • Kota Kinabalu, Malaysia Coway Malaysia Full time

    The position will be situated under the **Sales office **of Coway Malaysia, office based in **Kota Kinabalu**. **Job scope: - ** - General office support and information key-in. - Documentation filing, petty cash and Stock control. - Follow-up with customer enquiry and reporting works. - Ad hoc duties when required **Requirement**: - Minimum...

  • Sales Administration

    5 months ago


    Kota Damansara, Malaysia Chrisjac Recruitment Services Full time

    **Position: Sales Administration & Customer Support Officer.**: - **Salary: RM 2500-3500.**: - **Work location: Sunway Damansara (PJU 3), Petaling Jaya** Our client is a medical vendor who have been supplying medical devices and consumables to public and private medical healthcare services hospitals/organizations for over a decade in Malaysia. They are in...


  • Kota Kinabalu, Malaysia Banyan Hotel Management Sdn Bhd Full time

    **Administrative & Finance** **Requirements**: - 2-3 years of experience as an Administrative/Accounts or similar role - Knowledge in Accounting & Admin is an added advantage - Require skill(s): MS office, QuickBooks Account Software - Required languages(s): Bahasa Malaysia, English, both written and verbal, Mandarin will be an added advantage - Strong...

  • Office Assistant

    5 months ago


    Kota Kinabalu, Malaysia PROSPECT PLUS HAUS CENTRE Full time

    Provide daily general administrative support to ensure the smooth running of day-to-day office operations activities. - Liaise with internal department and external party to follow up on related administrative matters. - Organize, develop and maintain proper filing system. - Any ad-hoc duties assigned by the Management from time to time. - Able to...


  • Kota Kinabalu, Malaysia EC Green Cycle Sdn Bhd Full time

    Requirement: 1. Diploma or SPM holder in a related field with minimun experience of 1 years. Job Scope: 1. To provide effective and efficient administration and clerical support. 2. To prepare and update related reports by daily, weekly and monthly basis. 3. Performing a variety of clerical and administrative duties with mínimal supervision including...

  • Office Administrator

    5 months ago


    Kota Damansara, Malaysia Cason Group Sdn Bhd Full time

    **Responsibilities**: - Support general administrative and daily office operations, ensuring smooth functionality of the workplace. - Conduct general administrative duties, including maintaining proper filing records, managing office supplies, and overseeing office cleaning and maintenance schedules. - Attend to reception duties, including answering phones,...


  • Kota Damansara, Malaysia RMJ Consulting Sdn Bhd Full time

    **OVERVIEW** We are looking for a Front Office & Administrative Executive that is responsible on manning the front office and ready to provide administrative support to visitors, clients and staff. You must be presentable and require to support all administrative related duties and other relevant duties when required by the Company. **Hiring Position :...


  • Kota Kinabalu, Malaysia Global English Centre Full time

    **Receptionist cum Administrative Staff** Global English Centre (GEC) is an English Language School currently looking for an additional member to add to our administrative staff. Applicant must be energetic, flexible, detail oriented, dependable, patient and possess a high level of multi-tasking skills. Uses appropriate knowledge, common sense and skills to...

  • Front Office Manager

    5 months ago


    Kota Kinabalu, Malaysia King Park Hotel Full time

    1. Trains, cross -trains, and retrains all front office personnel. 2. Participates in the selection of front office personnel. 3. Schedules the front office staff. 4. Supervises workload during shifts. 5. Verifies that accurate room status information is maintained and properly communicated 6. Resolves guest problems quickly, efficiently, and courteously 7....


  • Kota Damansara, Malaysia Top Clean&Clear Full time

    Job Scope: 1) Customer Communication 2) Scheduling & Coordination 3) Billing and Invoicing 4) Data Entry and Record-Keeping 5) Administrative Support 6) Compliance & Documentation Qualifications: High school diploma or equivalent; associate’s or bachelor’s degree preferred. Proven experience in administrative or customer service roles, preferably...

  • Assistant Sales

    6 months ago


    Kota Kinabalu, Malaysia DKSH Full time

    **Location**:Kota Kinabalu, MY**Job Summary** Provide timely and effective administrative support to the sales and marketing team **General Responsibilities** - Support superior in managing day-to-day operating expenditures against operating budgets to ensure efficient usage of resources - Update contents/changes to sales administration/support policies and...