Admin Executive
3 days ago
**Requirements**:
**Qualification**
- Diploma/ Higher Diploma, Bachelor's Degree, Professional Degree in Business Administration, or any other related field.
- Minimum 1+ years experiences in administrative role.
- Strong knowledge of MS Office, including Word, Excel and PowerPoint.
- Proficiency in good verbal and written of Mandarin, English and Bahasa Malaysia.
- Knowledge of corporate structure and governance.
- Excellent presentation skill.
- Basic bookkeeping skills and full knowledge of office management systems and procedures.
- Proficient with phone systems would be an added advantage.
**Skills**
- Adaptability
- Positive and Critical Thinking
- Analysis
- Problem Solving
- Planning
- Interpersonal
- Teamwork
- Self-Directed
- Multitask
- Communication and Networking Skill
- Results Oriented
- Self-Motivated
- Creative
- Detailed Oriented
**Responsibilities**:
**Job Summary**
**Responsibilities**:
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Oversees general office upkeep and cleanliness.
- Keep stock/ track stocks of office supplies and place orders when necessary: (a) Office Equipment, (b) Hygiene Equipment, (c) Pantry Supply.
- Create and update records and databases with personnel, and other data (Visitor Management System).
- Manage/ organizes and prioritizes of highly confidential correspondence, phone calls, letters, courier, packages etc.; determines what information can be answered directly, requires immediate attention of executives, or should be directed to another party within the organization.
- Liaises with internal and external parties to carryout job duties.
- To manage company keys and ensure proper labelled and duplicate office keys to be kept in office all the time.
- Monitors calendars, coordinates meeting and arrangements, and tracks administrative expenses.
- Organize and assist in schedule meetings and events i.e., monthly meeting, booking rooms and conference facilities, arrange discussion room for visitors.
- Monitor office janitorial services i.e., attendance of cleaner.
- Ensures office utilities are available and functioning as required.
- Support budgeting and book-keeping procedures i.e., ensure all stationery record are up to date, replenish as required according to company practice, create and maintain filling system, badge tag management and distribution, allocation or replenishment or stationery.
- Assist on expenditures, process payment requests for reimbursement; prepare purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
- Submit timely reports and prepare presentations/ proposals as assigned including analyze, identify, and highlight areas of concerns i.e., stationery record etc.
- Performs other related duties as assigned.
**Benefits**:
- Fast-paced environment
- Opportunities for enhanced learning
Additional Benefits
- Medical Claim
- 5 Working Days
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